ActiveCollab Annual Updates: 2020

By ActiveCollab Team 3 min read
ActiveCollab Annual Updates: 2020

As unbelievable as it sounds, 2020 has come to an end. We've all had our ups and downs, as individuals and as collectives. It's always nice to look back and see what we've been through, the mistakes made, and lessons learned. So, that's precisely what we intend to do in this article! Join us on the journey through all the changes we made in ActiveCollab in 2020. Ready, set, go!

  • Collapsible sidebar
  • Profitability
  • Reports and Timesheets
  • Reaction to the pandemic
  • New Budgeting types
  • Column view
  • Budget alerts
  • My Work
  • Storage Add-on
  • Notification bell
  • QR code

Collapsible sidebar

Such a tiny yet powerful tweak! We can't even imagine what the menu looked like before anymore.


Profitability

This was one big chunk of a project. We wanted to make sure you had a clear overview of your projects' profitability. To achieve that, many elements had to be assembled first. Number one, Internal hourly rates. They're not the same as Job type rates.

Internal hourly rates are essential because they help us draw a clear line between costs and income. Speaking of which, they've become clearly visible in the Project info bubble.

How do these rates turn into costs? This is where our Integrated Stopwatch takes the spotlight. Track your time, the hours are multiplied by the rates, and you'll get an accurate invoice for your clients.


Reports and Timesheets

As for the personal and team organization, we've tidied up Time reports, created the Personal and Team Timesheet, where all your time records are nicely sorted and organized.


The Personal Timesheet awaits within My Work, populated with tasks assigned to you along with the hours and minutes you spent working on them.

The Team Timesheet can be found in the sidebar and will show what is, in fact, the sum of everyone's time records. We expect they will be quite useful for the managers and team leaders.

Reaction to the pandemic

February ran by, and then global events hit us all in March. We decided to help out the teams adapting to work from home and extended the trial period to 90 days.

New Budgeting types

In April, the dust settled down, and we completed another big project: different budgeting types. Now you can choose between three options:

  • Fixed price. For those projects where a budget is predefined. Make sure your costs stay within limits
  • Time and expenses. Track your time and expenses and invoice as you go
  • Non-billable. Best suitable for internal projects


Also, we made it possible to duplicate task lists!

A much-improved Column view

The first half of the year was rounded up with a refurbished Column view! The main enhancements are real-time events and a "Done" column populated with all your completed tasks. You can drag and drop tasks to this column and back to complete or reopen them.


Time tracking on a project rather than only on tasks became possible, as well as trying out our Get Paid bundle free for 30 days.

Budget alerts

Once we created the Fixed price budgeting type, we realized it would be handy to know when you're about to reach the given budget limit. So, we built Budget alerts with plenty of options.


They're triggered when costs reach certain percentages of the budget, and you can set up as many as you like. A notification will pop up, reminding you to stay within limits.

July also brought us an improved Date picker!


My Work

It took us a while, and we took many detours, but we finally refurbished My Work, and we're quite pleased with the results. The most sought out feature has been ticked off the list: grouping tasks by their due date! Other improvements include collapsible task groups, a tab for availability records, the brand new Add button, and My Work for Client+ roles.


Storage Add-on

All our paid accounts get 100GB of storage space for all types of files. However, after a while, it can get tight. So, we've enabled the purchase of additional storage:

  • 100GB - $49 monthly or $490 yearly
  • 300GB - $99 monthly or $990 yearly
  • 500GB - $149 monthly or $1490 yearly

Notification bell

If you rely heavily on ActiveCollab throughout the day, we hear you! Almost all our communication flows through tasks, comments, and discussions. This is why we had to make sure everyone got their notifications on time. We also made them more visible. Now the bell is faster and more precise than ever, and we added a red dot to our favicon to alert you when you have unread notifications.

QR code

A brand-new addition to our invoices! Generate a QR code out of a payment link or a custom note. 


Looking forward to 2021!

To sum up, we've dusted off almost every corner of the app. And the work's not finished! We're excited to keep improving, and for that, we need your help. Hit us up on Twitter any time, or contact our Support Team to let us know how you're using ActiveCollab and what we should add or change next. In the meantime, some good news. New ways to communicate within ActiveCollab are coming, as well as an easier way to collaborate on the go!

All our teams wish you a very Happy New Year!

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Other posts in the series on ActiveCollab Monthly Updates

  1. New My Work Launched, Red Dot Browser Notification
  2. Default Billable Status, New Project Budgeting Types, Duplicate Task Lists
  3. New Time Reports, Sidebar Collapse, Timesheet, Internal Hourly Rates
  4. Refurbished My Work, Notification Bell EAP, Invoice QR Code
  5. Target Project Budget, New Column View EAP
  6. Personal Timesheet, Time Report Custom Date Range
  7. In-app Chat Introduction, Default Client Visibility, Stopwatch Project Name
  8. My Work EAP, Storage Add-on, Self-hosted ActiveCollab 7.0
  9. Default Budget Alert Percentage, Task Improvements
  10. Column View Improvements, Budget Alerts, Availability-based Date Picker
  11. Refreshed Column View, Project Stopwatch, Get Paid Free Tryout
  12. 90-Day Trial, Time Tracking Enhancements, Uptime
  13. ActiveCollab Monthly Updates: December 2019
  14. Timeline View Improvements, Future Workload Planning, Project to Template
  15. Project Timesheet and Stopwatch
  16. New Comment Options and Time Estimates’ Visibility
  17. ActiveCollab 8.0: Batch Edit Time Records, Early Access Program
  18. Upgraded Editor, Activity Grouping
  19. ActiveCollab 8.0: Virtual Users and User History
  20. November Recap: ActiveCollab 8 Rollout, Calendar, Task Reports, and Invoices
  21. ActiveCollab 8.0: Assignments Dashboard, Estimates, User Profile, Teams, and Trash
  22. ActiveCollab 8.0: My Work and Estimates
  23. ActiveCollab 8.0: People Page and Subtasks
  24. ActiveCollab 8.0: Subtask Due Date and Batch Edit
  25. Improved Invitations and Expense Tab
  26. Subtask’s Due Date, People Page Improvements, Comment to Task, and Duplicate Notes
  27. Default Tax Rates, Invoice Taxes, Comment Time&Date
  28. List View and Task Filtering
  29. Group Tasks by Start Date, ActiveCollab 8.0: List View
  30. Improved Search Bar, ActiveCollab 8.0: List View
  31. Storage Info, ActiveCollab 8.0: Time Indicators
  32. ActiveCollab 8.0: Upcoming Early Access Program
  33. ActiveCollab 8.0: Improved Search and Task Navigation
  34. Self-Hosted Upgrade, ActiveCollab 8.0: Enhanced Search Page and Subscribers List
  35. ActiveCollab 8.0: User Card, Pin Discussions
  36. Budget Intervals, ActiveCollab 8.0: Navigate Discussions, Edit Labels, Move Task Lists
  37. Managing Recurring Tasks and Notes
  38. Recurring Tasks on Workload and Custom Availability
  39. Custom Availability and Time Tracking Limits
  40. Two-factor Authentication and Time Tab Improvements
  41. Intuitive Task List Reorder, New Task Filters, Magic Link Login
  42. Task Filters, Batch Editing, Project Progress Bar, Overview of Completed Tasks
  43. Template Start Date, New Project Header, Mobile App Stopwatch, Notification Scheduling
  44. Apply Template, G-drive & Dropbox Attachments Previews, Quick Chat Reactions
  45. New Project Icons, Increased Mobile App Speed
  46. ActiveCollab Annual Updates: 2021
  47. Completed Projects Tab, Clickable Timesheet, Mobile App Reminders
  48. New Projects Page, Convert Chat Message to Task, Webhooks Improvements
  49. New Projects Page Header, Chat Reactions, Company Days Off
  50. In-app Chat Launched, Mobile App People Page
  51. Past Workload, Attachment UI Improvements, In-app Chat EAP
  52. New Mobile App Launched, In-app Chat Custom Groups
  53. In-app Chat Improvements, In-app Reminder Notification, Mobile App Beta Testing
  54. Browser Notifications, Task Dependencies Improvements, In-app Chat EAP
  55. ActiveCollab Annual Updates: 2020
  56. New Mention Types, New Task Menu

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