July Recap: Daily capacity overview, AI-generated tasks and subtasks, and AI expense logging

By ActiveCollab Team 2 min read
July Recap: Daily capacity overview, AI-generated tasks and subtasks, and AI expense logging: Cover image

Hello, everyone! Welcome to ActiveCollab’s latest updates! In June, we worked on tracked time in Workload, user permissions, and mobile app Calendar.

Now we’re here with new updates:

  • Daily capacity overview for better daily capacity monitoring and management

  • AI-generated tasks and subtasks for faster project kickoff and more ideas

  • AI-assisted expense logging for extra efficiency

Let’s see how each of these works.

Daily capacity overview in Workload

Since Workload is getting richer, with added events, subtasks, and tracked hours, navigating and understanding everyone’s assignments can sometimes feel overwhelming.

To make this easier for you, we added a Daily Capacity Overview.

The Daily Capacity Overview has two sections:

  1. A daily summary: the total capacity minus used hours = available capacity

  • helps you [re]allocate resources more effectively
  1. List of events and assignments

  • shows you what’s on someone’s to-do, including meetings, tasks, subtasks, and recurring tasks

ActiveCollab's Daily Capacity Overview

With this, you can better see:

  • how each team member’s capacity is used every single day,

  • the effect of events on people’s capacity and workload,

  • all the projects a person’s included in,

  • what tasks are taking most of people’s time,

  • when someone’s at full or under capacity, and more.

AI-generated tasks and subtasks

Welcome your new AI little helper!

Whether you’ve just created a project or looking to add tasks or subtasks to an existing task list: you can now ask our AI for suggestions!

Taking your industry, project details, and any other specific input into account, our AI will give you a list of suggested tasks (or subtasks), which you can use as a starting point.

Manage them as you want: add assignees or start and end dates, change task order or remove items from the list. Once in your project, you can further edit them: include longer descriptions, upload files, add estimates or labels, and more.

AI task suggestions by ActiveCollab

With this, you’ll be able to get your projects going much faster. It’s also great for brainstorming and planning.

AI-assisted expense logging

If you’re regularly logging all your project expenses in ActiveCollab, AI-assisted expense logging will be a huge time-saver!

When importing invoices or receipts from an image, you no longer need to retype everything into ActiveCollab: our AI will scan your documents and pre-fill expense forms for you.

AI expense logging in ActiveCollab

You can then review them for accuracy and save once you’re happy with the output!

This will help you finish those admin tasks more efficiently, so you can move on to more important ones.

Check out the video summary of the July updates for a walkthrough:

Uptime

During this period, ActiveCollab’s uptime was 99.99%. If you notice that the app is down or slower than usual, feel free to contact our Customer Care Team via email or chat to us in the app.

ActiveCollab uptime July 2025, 99.99%

Coming up

We’ll be improving reminders and the process of issuing invoices from invoiced projects and time.

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Other posts in the series on ActiveCollab Monthly Updates

  1. New My Work Launched, Red Dot Browser Notification
  2. Default Billable Status, New Project Budgeting Types, Duplicate Task Lists
  3. New Time Reports, Sidebar Collapse, Timesheet, Internal Hourly Rates
  4. Refurbished My Work, Notification Bell EAP, Invoice QR Code
  5. Target Project Budget, New Column View EAP
  6. Personal Timesheet, Time Report Custom Date Range
  7. In-app Chat Introduction, Default Client Visibility, Stopwatch Project Name
  8. My Work EAP, Storage Add-on, Self-hosted ActiveCollab 7.0
  9. Default Budget Alert Percentage, Task Improvements
  10. Column View Improvements, Budget Alerts, Availability-based Date Picker
  11. Refreshed Column View, Project Stopwatch, Get Paid Free Tryout
  12. 90-Day Trial, Time Tracking Enhancements, Uptime
  13. ActiveCollab Monthly Updates: December 2019
  14. Timeline View Improvements, Future Workload Planning, Project to Template
  15. Project Timesheet and Stopwatch
  16. New Comment Options and Time Estimates’ Visibility
  17. ActiveCollab 8.0: Batch Edit Time Records, Early Access Program
  18. Upgraded Editor, Activity Grouping
  19. ActiveCollab 8.0: Virtual Users and User History
  20. November Recap: ActiveCollab 8 Rollout, Calendar, Task Reports, and Invoices
  21. ActiveCollab 8.0: Assignments Dashboard, Estimates, User Profile, Teams, and Trash
  22. ActiveCollab 8.0: My Work and Estimates
  23. ActiveCollab 8.0: People Page and Subtasks
  24. ActiveCollab 8.0: Subtask Due Date and Batch Edit
  25. Improved Invitations and Expense Tab
  26. Subtask’s Due Date, People Page Improvements, Comment to Task, and Duplicate Notes
  27. Default Tax Rates, Invoice Taxes, Comment Time&Date
  28. List View and Task Filtering
  29. Group Tasks by Start Date, ActiveCollab 8.0: List View
  30. Improved Search Bar, ActiveCollab 8.0: List View
  31. Storage Info, ActiveCollab 8.0: Time Indicators
  32. ActiveCollab 8.0: Upcoming Early Access Program
  33. ActiveCollab 8.0: Improved Search and Task Navigation
  34. Self-Hosted Upgrade, ActiveCollab 8.0: Enhanced Search Page and Subscribers List
  35. ActiveCollab 8.0: User Card, Pin Discussions
  36. Budget Intervals, ActiveCollab 8.0: Navigate Discussions, Edit Labels, Move Task Lists
  37. Managing Recurring Tasks and Notes
  38. Recurring Tasks on Workload and Custom Availability
  39. Custom Availability and Time Tracking Limits
  40. Two-factor Authentication and Time Tab Improvements
  41. Intuitive Task List Reorder, New Task Filters, Magic Link Login
  42. Task Filters, Batch Editing, Project Progress Bar, Overview of Completed Tasks
  43. Template Start Date, New Project Header, Mobile App Stopwatch, Notification Scheduling
  44. Apply Template, G-drive & Dropbox Attachments Previews, Quick Chat Reactions
  45. New Project Icons, Increased Mobile App Speed
  46. ActiveCollab Annual Updates: 2021
  47. Completed Projects Tab, Clickable Timesheet, Mobile App Reminders
  48. New Projects Page, Convert Chat Message to Task, Webhooks Improvements
  49. New Projects Page Header, Chat Reactions, Company Days Off
  50. In-app Chat Launched, Mobile App People Page
  51. Past Workload, Attachment UI Improvements, In-app Chat EAP
  52. New Mobile App Launched, In-app Chat Custom Groups
  53. In-app Chat Improvements, In-app Reminder Notification, Mobile App Beta Testing
  54. Browser Notifications, Task Dependencies Improvements, In-app Chat EAP
  55. ActiveCollab Annual Updates: 2020
  56. New Mention Types, New Task Menu
  57. July Recap: Daily capacity overview, AI-generated tasks and subtasks, and AI expense logging

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