ActiveCollab’s features
tailored for agencies and consultancies.

From an idea to an invoice. Simple when you want it, powerful once you need it.

GDPR ready *No credit card
needed
features

Project Management

All your projects in a single space, across clients and teams.
Flexible and simple to use.

Projects and Tasks

Get everything sorted with unlimited projects, tasks, and subtasks.

Tasks Views and Dependencies

Visualize your tasks in a List, Board, or Gantt view, and easily manage dependencies.

Task Labels

Add labels to your tasks and projects for easy filtering and reporting.

Automation and Notifications

Save time with bulk edits, recurring tasks, and saved project templates.

My Work

A simple place to track your due tasks across projects.

↳ See all in Project Management

Time Tracking and
Monitoring

Forget additional time-tracking tools. With a click, record time spent on a task,
and get insights on capacity, productivity, and profitability.

Stopwatch Time Tracker

Start time tracking in a click. Limit the number of time entry edits possible, and see estimated vs. actual time spent or unbillable vs. billable hours.

Team and Individual Timesheets

Keep an eye on progress with team or individual timesheets, across projects and clients.

Project and Task Time Tracking

Track time on any task, and see the overall time logged at the project level.

Batch Edit Time Records

Save time and edit time records in bulk for quicker updates and retrospective time tracking.

Time Entry Review and Control

Review time entries for accuracy, and decide who else’s got this option.

↳ See all in Project and Task Time Tracking

Productivity and Resource Planning

Manage your project resources in a few clicks - with capacity planning, workload management, and integrated time-off management.

Time-Off Management

Forget about additional tools: manage your team’s time off requests in ActiveCollab. See time off for every individual.

Capacity Planning and Availability

Set custom capacity hours per individual. Define work days and bank holidays.

Workload Management

Monitor performance and prevent burnout with a single cross-project and task view over a period of time. Balance workload right there.

Virtual Users

Plan ahead, and prepare your workspace for onboarding new team members.

↳ See all in Productivity and Resource Planning

Team Collaboration and Communication

Encourage teamwork and transparency with our collaboration tools. Keep the entire team and your clients on the same page.

In-App Chat

Check in with your team, follow up, and share ideas (or memes) directly in our chat.

Discussions

Need to brainstorm some more? Take it to Discussions to fine-tune ideas not ready for a task list just yet.

Notes and Shortcuts

Meeting minutes, lines of code, POS lists, and bookmarked pages all have their place in ActiveCollab.

Files and Folders

Integrate Dropbox or replace it altogether—whichever you prefer. Files and folders are sharable and stored in ActiveCollab.

Team Calendar

Create, manage, and view all team meetings in a single calendar. See how meetings affect your processes, capacity, productivity, and workload.

↳ See all in Team Collaboration

ActiveCollab Integrations

Make ActiveCollab a single place for your favorite apps with integrations and payment gateways.

Zapier Stripe Quickbooks Google Drive Dropbox Slack
↳ See all Integrations

Client Management

Keep your clients in the loop nonstop. Save yourself
an entire weekday of email correspondence.

Client Address Book

Keep all your client info safely stored, in a single place. Assess your client base,
and see how to grow it.

Estimates

Send estimates to your clients with a few clicks. Automatically convert won estimates
to projects and tasks.

Project Access for Clients and Freelancers

Share projects and tasks with clients or freelancers, and set access limits and views
to anyone outside your organization.

Client Feedback and Communication

Get your clients’ input and feedback by sharing project task details, discussions, and notes.

↳ See all in Client Management

Budgeting and Profitability

Manage your project budgets, track progress, and profitability.

Project Budget Based on Time and Expenses

Define specific hourly rates, and include project expenses in the budget.

Non-Billable Projects

Set projects as non-billable, and they won’t affect your profitability score.

Fixed Project Budgeting

Track your budget and time spent against
a fixed amount.

Billable and Non-Billable Time Records

Include different time record types, depending on a task, client or project.

↳ See all in Budgeting and Profitability
"

"ActiveCollab helped in making the transition smooth when we were pushed toward home working and was one of the key factors in maintaining the quality of our work."

Jelena Havelka

Interior Designer, Havelkadesign

"ActiveCollab sounded too good to be true. We went into our trial period with low expectations – to our surprise and delight, we were proven wrong."

Carter Grotta

Founder and Creative Director, JUICE Creative Group

"ActiveCollab allows our teams to ask questions, track and update statuses, report time, and communicate effectively and efficiently."

Malinda Lloyd

Director, Strategic Accounts, Xivic

"We've gotten way more efficient with our time management and communication, and a big part of that is because of ActiveCollab."

Cam Lee

Founder and Managing Director, Rock Agency

Estimates, Invoicing,
and Expense Tracking

Turn your projects and time spent into an invoice.
Track expenses linked to a client or a task, billable or non-billable.

Estimates

Send estimates to potential clients. Turn
the accepted estimates into projects and tasks.

Invoicing

Create customizable invoices in a few clicks, with flexible tax rates and payment reminders.

Expense Tracking

Log expenses, and attach relevant files. Turn them into billable items included in invoices.

Online Payments

Use our Stripe, PayPal or Braintree integrated payment gateways to accept client payments.

Automation

Get paid/overdue payment reminders, set recurring invoices, and billable or non-billable hours and expenses.

↳ See all in Invoicing and Expense Tracking

Reports and
Dashboards

In this simple-to-use dashboard, lies the heart of your business.
Don’t miss a thing. Plan your business with ease.

Assignment Dashboard

Keep tabs on your business via our sleek dashboard with customizable reports
and segments.

Capacity Reports

Keep an eye on individual and team capacity
to optimize resource allocation and successfully complete projects.

Profitability Reports

Understand profitability across projects, teams, tasks, departments, and clients.

Coming soon

Utilization Reports

Prepare for more significant projects
and potential headcount growth.

Coming soon

WIP Reports

Track project phases, and create informative reports for your clients.

↳ See all in Reports and Dashboard

Looking to keep a solid grip on
security and save big?

ActiveCollab
Self-Hosted is here!

  • Pay once, update yearly
  • All features included
  • Customer support

Transfers made easy—our Technical and Customer
Success teams can help.

Schedule a demo

Success and Support

We’re with you, every step of the way.
93% of our customers gave us the highest happiness score.

50K Teams

93%

Happiness Score

Help Center

Your go-to place to learn how to make the most of ActiveCollab.

Additional Onboarding Services

We’ll gladly help you get off to a great start. Reach out to us for more information.

Engaged Community

Circles is where our users connect, share best practices, request features, and apply to different programs.

Get instant clarity,
improve collaboration and profitability.
From a task to an invoice.

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