Default Billable Status, New Project Budgeting Types, Duplicate Task Lists

By ActiveCollab Team 2 min read
Default Billable Status, New Project Budgeting Types, Duplicate Task Lists
We hope this update finds you well! Last time we were overwhelmed by the pandemic. In April, we kind of got used to the new circumstances and carried on with our lives and new features. We have a few big ones! Here’s a shortlist:

Now, let’s review the details of each.

Default billable status

When you track time, some hours are billable, and some aren’t. Up until recently, every time record needed to be marked individually, so the room for errors was quite vast. Imagine tracking 20 hours of work and realizing only at the end of the week you have no idea how many of them were billable—or forgetting to mark your workday as billable. Nightmare!


So, we’ve made it possible to set the (not)billable status as default on a task and project level—one less thing to worry about, less room for errors. Check out who can change the default value as well as how it’s all set up in our post.

New project budgeting types

Radical changes have been made to the financial part of ActiveCollab. We introduced new budget types, three to be exact. You can now choose between Fixed price, Time and expenses, and Non-billable projects.

 

A brief description of each:

Fixed price - enter a budget that will later be invoiced. Track your time and expenses and view them as project costs. Always be aware of a project’s profitability

Time and expenses - track your time records, mark them as billable, add expenses and invoice the lot

Non-billable - great for internal projects. Tracked time records can’t be marked as billable

A more detailed description is waiting for you here.

Duplicate task lists

In ActiveCollab, it’s possible to duplicate a task, create a template out of an entire project, and now you can also duplicate task lists! If there’s a set of tasks that need to be done every week, just duplicate your task list. No more Busy Work! All the tasks from the list will be copied, sans comments. A blank slate to kick off the day/week/month.


We believe in working smarter, not harder. This seemingly small enhancement could save increments of time, which multiplied by weeks, and the number of team members probably reaches hours.

Take a break and think of all the ways some administrative work could be automated! If you incorporate this feature into your daily or weekly routine, let us know!

Uptime

Nothing but smooth sailing in April! With a 99.99% uptime, the system performance was solid and reliable.


Coming up

Our focus will be put on the projects’ Column view, which will be significantly improved. The goal is to make all the changes visible in real-time, just as they are in the List and Timeline view.


A new column will be added too, where you’ll find all the completed tasks. By drag-and-dropping a task there, it will automatically be marked as done. A sneak peek of all this will be available in May, so stay tuned!

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Other posts in the series on ActiveCollab Monthly Updates

  1. New My Work Launched, Red Dot Browser Notification
  2. Default Billable Status, New Project Budgeting Types, Duplicate Task Lists
  3. New Time Reports, Sidebar Collapse, Timesheet, Internal Hourly Rates
  4. Refurbished My Work, Notification Bell EAP, Invoice QR Code
  5. Target Project Budget, New Column View EAP
  6. Personal Timesheet, Time Report Custom Date Range
  7. In-app Chat Introduction, Default Client Visibility, Stopwatch Project Name
  8. My Work EAP, Storage Add-on, Self-hosted ActiveCollab 7.0
  9. Default Budget Alert Percentage, Task Improvements
  10. Column View Improvements, Budget Alerts, Availability-based Date Picker
  11. Refreshed Column View, Project Stopwatch, Get Paid Free Tryout
  12. 90-Day Trial, Time Tracking Enhancements, Uptime
  13. ActiveCollab Monthly Updates: December 2019
  14. Timeline View Improvements, Future Workload Planning, Project to Template
  15. Project Timesheet and Stopwatch
  16. New Comment Options and Time Estimates’ Visibility
  17. ActiveCollab 8.0: Batch Edit Time Records, Early Access Program
  18. Upgraded Editor, Activity Grouping
  19. ActiveCollab 8.0: Virtual Users and User History
  20. November Recap: ActiveCollab 8 Rollout, Calendar, Task Reports, and Invoices
  21. ActiveCollab 8.0: Assignments Dashboard, Estimates, User Profile, Teams, and Trash
  22. ActiveCollab 8.0: My Work and Estimates
  23. ActiveCollab 8.0: People Page and Subtasks
  24. ActiveCollab 8.0: Subtask Due Date and Batch Edit
  25. Improved Invitations and Expense Tab
  26. Subtask’s Due Date, People Page Improvements, Comment to Task, and Duplicate Notes
  27. Default Tax Rates, Invoice Taxes, Comment Time&Date
  28. List View and Task Filtering
  29. Group Tasks by Start Date, ActiveCollab 8.0: List View
  30. Improved Search Bar, ActiveCollab 8.0: List View
  31. Storage Info, ActiveCollab 8.0: Time Indicators
  32. ActiveCollab 8.0: Upcoming Early Access Program
  33. ActiveCollab 8.0: Improved Search and Task Navigation
  34. Self-Hosted Upgrade, ActiveCollab 8.0: Enhanced Search Page and Subscribers List
  35. ActiveCollab 8.0: User Card, Pin Discussions
  36. Budget Intervals, ActiveCollab 8.0: Navigate Discussions, Edit Labels, Move Task Lists
  37. Managing Recurring Tasks and Notes
  38. Recurring Tasks on Workload and Custom Availability
  39. Custom Availability and Time Tracking Limits
  40. Two-factor Authentication and Time Tab Improvements
  41. Intuitive Task List Reorder, New Task Filters, Magic Link Login
  42. Task Filters, Batch Editing, Project Progress Bar, Overview of Completed Tasks
  43. Template Start Date, New Project Header, Mobile App Stopwatch, Notification Scheduling
  44. Apply Template, G-drive & Dropbox Attachments Previews, Quick Chat Reactions
  45. New Project Icons, Increased Mobile App Speed
  46. ActiveCollab Annual Updates: 2021
  47. Completed Projects Tab, Clickable Timesheet, Mobile App Reminders
  48. New Projects Page, Convert Chat Message to Task, Webhooks Improvements
  49. New Projects Page Header, Chat Reactions, Company Days Off
  50. In-app Chat Launched, Mobile App People Page
  51. Past Workload, Attachment UI Improvements, In-app Chat EAP
  52. New Mobile App Launched, In-app Chat Custom Groups
  53. In-app Chat Improvements, In-app Reminder Notification, Mobile App Beta Testing
  54. Browser Notifications, Task Dependencies Improvements, In-app Chat EAP
  55. ActiveCollab Annual Updates: 2020
  56. New Mention Types, New Task Menu

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