Calendar View for Project Tasks
See your project's tasks on a month or week calendar, and drag them to new dates.
Changelog
Every ActiveCollab update, the day it ships. Beta and early access features are still changing.
October 2026
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Calendar View for Project Tasks
Early accessCloud only
See your project's tasks on a month or week calendar, and drag them to new dates.
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New Project Timeline
The project timeline is rebuilt from the ground up. It stays fast on large projects, and you can drag tasks to new dates and draw dependencies right on the chart.
New Project Timeline
The project timeline is rebuilt from the ground up. It stays fast on large projects, and you can change the plan right on the chart.
Plan right on the chart
- Fast on large projects. Scroll and zoom without waiting, even when a project has hundreds of tasks.
- Change dates where you see them. Drag a task to new dates, or drag its edge to make it longer or shorter.
- Connect the work. Draw dependencies from one task to the next, right on the chart.
- See the whole plan. Zoom from one day to a full year, or fit the whole project on one screen.
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Availability Report and MCP Tools
See all team time off for any period in one report, and export it for payroll or HR. Your AI assistant can also tell you who is off and add time off for you.
Availability Report and MCP Tools
Know who took time off, and how much, for any period. You do not have to check profiles one by one or build a spreadsheet at the end of the year.
Who is off, and when
- The whole team in one report. See the days off for each person and each type of time off, for a month, a quarter or a year.
- Ready for payroll and HR. Export the report to CSV, and send it on without more work.
- Plan around what is coming. See who is off now and who will be off soon.
- Ask your AI assistant. Connected through MCP, your assistant can tell you who is off this week, and add time off for you or your team.
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Clean Up Your Labels
Merge labels that mean the same thing. Owners can merge global labels in System Settings, and project managers can merge the labels of their projects. Their tasks move to the label you keep, and the old label is deleted.
Clean Up Your Labels
Merge labels that mean the same thing, such as Bug, Bugs, and Defect, into one label. Every task stays labeled.
How it works
Choose Merge Into... on a label and select the label that you want to keep. Tasks move to the label that you keep, and the old label is deleted. If a task already has both labels, it keeps only the label that you keep.
Where to find it
- Project-specific labels: Project managers merge them in Manage Task Labels, in the project menu.
- Global labels: Owners merge them in System Settings, under Project Settings.
- Project labels: Owners merge them in the same place. Projects move to the label that you keep.
Merge instead of delete
When you delete a label that tasks still use, the dialog shows Merge Instead. Use it to keep the tasks labeled.
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Connect GitHub and GitLab
Cloud only
See where each task stands in code without asking a developer. Branches, pull requests, and build status show on the task and in the task list, and developers can complete tasks and log time from their commits.
Your code and your tasks, in one place
"Is this merged yet?" should not need a message to a developer. Connect GitHub or GitLab, and the work behind each task comes to the task itself.
See where work stands
The branches, pull requests, and issues you link show on the task with their build and deploy state. They stay current on their own.
Spot the stuck task
Turn on the Source column in the task list to see one status per task. A failing check is easy to see among the healthy tasks.
Link without extra steps
Put the task ID in a branch name or a pull request, and ActiveCollab links it. A closing word completes the task when the pull request merges.
Turn code into tracked time
Short commands in a commit or a pull request log time, set estimates, assign, and comment on the linked task.
It works with github.com, gitlab.com, and your own GitLab server. Developers who use AI agents can do the same linking through the ActiveCollab MCP server.
September 2026
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Project Portfolios
Early accessCloud only
See how each client, team or type of work is doing on one screen, without opening every project. Late tasks and tasks over their estimates stand out at a glance.
Project Portfolios
Group the projects that belong together and see how the whole group is doing on one page. No more opening projects one by one to check on a client.
What a portfolio shows you
- See what needs attention. Late tasks and tasks over their estimates show in red on every portfolio.
- Progress in numbers you already track. Completed tasks, hours against estimates, and gaps in the plan. No exports, no spreadsheets.
- Know when a group slips. Set targets, and each value turns green or red.
- Four types of portfolios. Client, Project Leader and Category portfolios add new projects on their own. In a Custom portfolio, you pick the projects.
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Import Tasks and Projects
Bring tasks and projects in from a CSV or Excel file, or paste them from a spreadsheet. Columns match automatically, and the import runs in the background without notifying your team.
Import Tasks and Projects
Bring your plan in from a CSV or Excel file, or paste it straight from a spreadsheet. The import matches your columns, creates the tasks, and tells you what it could not use.
From spreadsheet to tasks
- Start from the plan you already have. A project plan from a spreadsheet or another tool becomes real tasks in minutes, not an afternoon of copying.
- Many projects in one go. A column with project names creates one new project for each name, with its tasks inside.
- Your file, your words. Columns are matched for you. People and labels that ActiveCollab does not know yet become virtual users and new labels, or you pick existing ones.
- No noise for your team. Imported tasks do not send notifications or invitations.
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Archive Discussions
Archive finished discussions. Every comment and attachment stays available, and owners or project leaders can restore the discussion at any time. It works great with comment locking to keep active discussions focused on current work.
A Clear Ending for Finished Discussions
Keep active conversations easy to find without deleting or losing any discussions or comments.
Lock Comments
When a conversation is done, lock its comments to stop new replies. Everything already there stays visible, and the thread can be unlocked when work picks up again.
Archive Discussions
Move finished discussions out of the way so the active list shows what your team is still talking about. Nothing is deleted. You can still search, read, and restore them.
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Lock Comment Threads
Stop old threads from becoming a place for new requests. Lock comments while keeping the full conversation visible, then unlock the thread if work resumes.
A Clear Ending for Finished Discussions
Keep active conversations easy to find without deleting or losing any discussions or comments.
Lock Comments
When a conversation is done, lock its comments to stop new replies. Everything already there stays visible, and the thread can be unlocked when work picks up again.
Archive Discussions
Move finished discussions out of the way so the active list shows what your team is still talking about. Nothing is deleted. You can still search, read, and restore them.
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Multiple Assignees in Project Templates
Set several assignees on template tasks and recurring tasks, each with their own time estimate. Every new project starts with the right responsibilities and planned effort.
Multiple Assignees in Project Templates
Set several assignees on template tasks and recurring tasks, each with their own time estimate. Every new project starts with the right responsibilities and planned effort.
Several assignees per task
Put more than one person on template tasks and recurring tasks, each with their own time estimate.
Projects start planned
Every project created from the template starts with the right people and the planned effort.
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MCP Tools for Project Expenses
Your AI agents can now work with project expenses through the ActiveCollab MCP server, making expense-related workflows easier to automate.
MCP Tools for Project Expenses
Your AI agents can now work with project expenses through the ActiveCollab MCP server, making expense-related workflows easier to automate.
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Reorder Task Lists
No more dragging long lists up and down the page. Open the new Reorder Task Lists dialog from the list header, drag the lists into the order you want, and save.
Reorder Task Lists
No more dragging long lists up and down the page. Open the new Reorder Task Lists dialog from the list header, drag the lists into the order you want, and save.
One dialog
Open Reorder Task Lists from the list header and drag the lists into the order you want.
No more long drags
Stop dragging long lists up and down the page. Click Reorder, and the new order is saved.
August 2026
Monthly recap-
A Smarter MCP Server
New MCP tools let AI agents browse your projects, teams, task lists, discussions, and comments, and see what's assigned to you, all while making fewer mistakes.
A Smarter MCP Server
New MCP tools let AI agents browse your projects, teams, task lists, discussions, and comments, and see what's assigned to you, all while making fewer mistakes.
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Two-Factor Authentication
Self-Hosted
Add a second layer of security to every account. At sign-in, your team confirms a one-time code sent to their email, on top of the password. Backup codes keep them covered if they cannot reach their inbox.
Two-Factor Authentication
Add a second layer of security to every account. At sign-in, your team confirms a one-time code sent to their email, on top of the password. Backup codes keep them covered if they cannot reach their inbox.
One switch for everyone
Turn it on in Security settings, and everyone gets a one-time login code by email each time they sign in.
Backup codes
Backup codes keep people covered if they can't reach their inbox.
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Task ID Column
A dedicated column for the task ID. Hide it, copy a task's permalink in one click, or reveal the global ID for the API and AI agents.
Task ID Column
A dedicated column for the task ID. Hide it, copy a task's permalink in one click, or reveal the global ID for the API and AI agents.
IDs in list view
Show task IDs as a column, so your team can refer to tasks by number.
Copy a permalink
Copy a task's permalink in one click, or reveal the global ID for the API and AI agents. Hide the column if you don't need it.
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Light, Dark, or Automatic
Give your eyes a break with two new dark themes. Turn on Match System Appearance, pick a light and a dark theme, and ActiveCollab switches between them to follow your system.
Light, Dark, or Automatic
Give your eyes a break with two new dark themes. Turn on Match System Appearance, pick a light and a dark theme, and ActiveCollab switches between them to follow your system.
Two new dark themes
Pick the light theme and the dark theme you like best.
Follows your system
Turn on Match System Appearance, and ActiveCollab switches between the two when your operating system does.
July 2026
Monthly recap-
Better Control of Chat Conversations
Mark conversations as favorites to keep them permanently at the top of your list. Need a break from a busy thread? Mute it for an hour and it comes back on its own, no more forgetting to unmute.
Better Control of Chat Conversations
Mark conversations as favorites to keep them permanently at the top of your list. Need a break from a busy thread? Mute it for an hour and it comes back on its own, no more forgetting to unmute.
Favorites stay on top
Mark a conversation as a favorite to keep it at the top of your chat list.
Mute for a while
Mute a busy thread for anything from 15 minutes to 3 hours, and it unmutes on its own.
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Sign In with a Passkey
Cloud only
Add a passkey and unlock ActiveCollab the way you unlock your device, with your fingerprint or face. Works with any email address, and no separate app is required. Set it up on the Security page.
Sign In with a Passkey
Add a passkey and unlock ActiveCollab the way you unlock your device, with your fingerprint or face. Works with any email address, and no separate app is required. Set it up on the Security page.
Your fingerprint or face
Unlock ActiveCollab the way you unlock your device, without typing a password.
Set it up once
Add a passkey on the Security page. It works with any email address, and no separate app is required.
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IP Firewall
Lock down who can reach your account. Allow only the IP addresses you trust, and block everything else from Security settings.
IP Firewall
Lock down who can reach your account. Allow only the IP addresses you trust, and block everything else from Security settings.
Allow the addresses you trust
List the IP addresses that can reach your account and block everything else, right from Security settings.
Allowed and blocked lists
The updated firewall supports both lists, in Cloud and self-hosted accounts.
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Limit MCP Tools
Choose which MCP tools AI agents can use. Enable only the actions you trust, and switch the rest off from Security settings.
Limit MCP Tools
Choose which MCP tools AI agents can use. Enable only the actions you trust, and switch the rest off from Security settings.
Pick what agents can use
Owners choose which MCP tools AI agents can use and switch the rest off in System Settings, under Security.
Keep some areas private
Don't want agents to read your notes? Switch off the note tools, and they can't.
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Rebuilt Desktop Apps
Our fully rebuilt macOS and Windows desktop apps are here. Built with native OS tools instead of Electron, they’re much smaller and faster. Download them from the Mac App Store or Windows Store.
Rebuilt Desktop Apps
Our fully rebuilt macOS and Windows desktop apps are here. Built with native OS tools instead of Electron, they’re much smaller and faster. Download them from the Mac App Store or Windows Store.
June 2026
Monthly recap-
Sign In with Apple
Cloud only
Skip the password and sign in with your Apple ID. As long as it uses the same email address as your ActiveCollab account, you’re in.
Sign In with Apple
Skip the password and sign in with your Apple ID. As long as it uses the same email address as your ActiveCollab account, you’re in.
No password to remember
Sign in with your Apple ID, next to the Google and passkey options.
Same email, same account
It works as long as your Apple ID uses the same email address as your ActiveCollab account.
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Activity Heatmap
Cloud only
A GitHub-style heatmap of activity, right on My Work. Each square is a day, and its color shows the activity level. Spot streaks and stalls at a glance.
Activity Heatmap
A GitHub-style heatmap of activity, right on My Work. Each square is a day, and its color shows the activity level. Spot streaks and stalls at a glance.
A year at a glance
Each square on your Activity page is a day, and its color shows how much happened that day.
Streaks and stalls
The fuller the color, the busier the day, so streaks and quiet stretches are easy to spot.
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Completed Task Notifications
Cloud only
Know the instant a task is done. ActiveCollab now notifies the people following a task the moment it's completed, instead of waiting for the daily recap.
Completed Task Notifications
Know the instant a task is done. ActiveCollab now notifies the people following a task the moment it's completed, instead of waiting for the daily recap.
The moment it's done
People following a task are notified as soon as it is completed, instead of waiting for the daily recap.
Choose who hears about it
Pick who gets notified when a task is completed: the project leader, assignees, or subscribers.
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Multiple Assignees per Task
Assign several people to the same task, each with their own job type and time estimate, while the task keeps one full estimate. Bill every role correctly and see each person’s real workload.
Multiple Assignees per Task
Assign several people to the same task, each with their own job type and time estimate, while the task keeps one full estimate. Hours you have not handed out yet show as unassigned.
Fair workload, correct billing
- Everyone is on the task. The people actually doing the work are all on the task, not hidden behind one name.
- Workload stays honest. Each person's hours land on that person, so individual capacity is real instead of dumped on a single assignee.
- Billing stays correct. Each assignee's time uses their own job type and rate, so mixed-role work bills at the right rates.
- Nothing gets lost. The full estimate stays intact, and the unassigned remainder stays visible until you hand it out.
Guardrails keep the math sane
The task estimate cannot drop below the hours already promised to people. Replacing a person is still two clicks, and their job type and estimate transfer to the new assignee automatically. Removing a person folds their hours into the task's unassigned total, so nothing vanishes while you line up a replacement.
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New Invoice Column in Time Report
Track time, then see exactly where it was billed. Turn on Include invoices to link every record to its invoice and instantly spot what's still unbilled.
New Invoice Column in Time Report
Track time, then see exactly where it was billed. Turn on Include invoices to link every record to its invoice and instantly spot what's still unbilled.
See where time was billed
Turn on Include Invoices to link each time record to its invoice, and open that invoice in one click.
Spot unbilled time
Records without an invoice stand out, so you see what is still unbilled. The Time report also loads much faster.
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Link to a Comment
Each comment now has a link you can copy and share with your team. The same link also works with the MCP server, so an AI agent can pull up that exact comment.
Link to a Comment
Each comment now has a link you can copy and share with your team. The same link also works with the MCP server, so an AI agent can pull up that exact comment.
A link for every comment
Copy a comment's link and share it, and your team lands on that exact comment.
Works with AI agents
The same link works with the MCP server, so an AI agent can pull up that exact comment.
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Double-Click to Edit
Choose what double-clicking text does: open it for editing, or just select a word. ActiveCollab asks once, remembers your choice, and lets you change it anytime in Personal Settings.
Double-Click to Edit
Choose what double-clicking text does: open it for editing, or just select a word. ActiveCollab asks once, remembers your choice, and lets you change it anytime in Personal Settings.
Edit or select
Double-clicking text can open it for editing, or just select a word like it does everywhere else in your browser.
Asked once, remembered
ActiveCollab asks the first time, remembers your answer, and lets you change it anytime in Personal Settings.
May 2026
Monthly recap-
Apps & Integrations for Members
Members can now open the Apps & Integrations page to connect AI tools and manage their own API tokens, within their role’s limits.
Apps & Integrations for Members
Members can now open the Apps & Integrations page to connect AI tools and manage their own API tokens, within their role’s limits.
AI for the whole team
Members can open Apps & Integrations and connect their own AI agents to the ActiveCollab MCP server.
Their own API tokens
Members create and manage their own API tokens, within the limits of their role.
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Timesheet, Capacity and Utilization
Timesheet has a new home. One screen for tracked time, team availability, and utilization, now with flexible time ranges.
Timesheet, Capacity and Utilization
Timesheet has a new home. One screen for tracked time, team availability, and utilization, now with flexible time ranges.
One Time tool
Timesheet shows the time spent, Capacity shows the time available, and Utilization shows how that time adds to the bottom line.
Any time range
Load the timesheet for a week, month, quarter, year, or a custom range such as a two-week sprint.
