Task Labels

Labels help you organize and follow your tasks. You can use them to show what stage the task is in (eg. NEW or INPROGRESS) and then filter your task lists.

There are two types of task labels in ActiveCollab:

Project-specific task labels
Global labels

How to Create a Task Label?

Project-specific task labels are labels that are created directly on the task, and they can be added only on the tasks that are part of the same project.

Step 1: Log in to your ActiveCollab account
Step 2: Click on a desired project from the Projects page
Step 3: Open a task
Step 4: In the right side menu, click on Add in the task label window
Step 5: Enter the name of the new label
Step 6: Click on Add new label

How to Change the Color of a Task Label?

Step 1: Open a project where the task label is located
Step 2: Click on the three dots (...) next to the project’s name
Step 3: From the dropdown menu, click on Manage Task Labels
Step 4: Click on the three dots (...) next to the task label name
Step 5: From the dropdown menu, click Edit
Step 6: Choose a color of your choice from the dropdown menu
Step 7: Click on Save

How to Rename a Task Label?

Step 1: Open a project where the task label is located
Step 2: Click on the three dots (...) next to the project’s name
Step 3: From the dropdown menu, click on Manage Task Labels
Step 4: Click on the three dots (...) next to the task label name
Step 5: From the dropdown menu, click Edit
Step 6: Type in a new name
Step 7: Click on Save

How to Delete a Task Label?

Step 1: Open a project where the task label is located
Step 2: Click on the three dots (...) next to the project’s name
Step 3: From the dropdown menu, click on Manage Task Labels
Step 4: Click on the three dots (...) next to the task label name
Step 5: Click on Delete

How to Select Task Labels?

Labels are sorted alphabetically. There are two ways to select Task Labels:

On the project level

Step 1: Open a desired project
Step 2: Hover over the label section on the right side of a desired task
Step 3: Click on Label
Step 4: In the dropdown menu, check the boxes of the labels you wish to use

Note: When a task has one or two labels assigned, you can see their full name, but if it has three or more, they're shown as circles over which you can hover the mouse and see the names of the labels assigned.

Through the task modal

Step 1: Open a desired project
Step 2: Click on a task where you wish to add your labels
Step 3: In the right side menu, click on Add in the task label window
Step 4: In the dropdown menu, check the boxes of the labels you wish to use

How to Filter Task Labels?

After you’ve applied a couple of labels to your tasks, you’ll be able to filter them on your project task lists. This is helpful when you have a lot of tasks on your project and you wish to narrow down your selection. Labels also help you categorize your tasks and then get the information you need.

Step 1: Log in to your ActiveCollab account
Step 2: Click on a desired project from the Projects page
Step 3: Click on the Filter option in the top-right corner
Step 4: From the dropdown menu, click on Label
Step 5: Select the task labels that you would like to show

How to Create Global Labels?

Global labels are labels that are available across all projects and can be added to any tasks.
There are two ways to create a global label.

Through the System Settings

Step 1: Log in to your ActiveCollab account
Step 2: Click on your profile picture or initials in the upper-right corner of the screen
Step 3: From the dropdown menu, click on System Settings
Step 4: Click on the Project Settings
Step 5: Find the Labels & Categories section
Step 6: Click on Global task labels
Step 7: Scroll down until you find the Add Task Label button
Step 8: Enter a name and select a desired color
Step 9: Click on Add

Changing a Task label into a Global label

To change the task label to a global label, you must create the same task label with the same color in another project.

Step 1: Log in to your ActiveCollab account
Step 2: Click on a project from the Projects page
Step 3: Open a task
Step 4: In the right side menu, click on Add in the task label window
Step 5: Enter the name of an already existing project-specific task label

Note: Only users with the Owner role have access to the Global Labels through the System Settings.

How to Edit Global Labels?

Step 1: Log in to your ActiveCollab account
Step 2: Click on your profile picture or initials in the upper-right corner of the screen
Step 3: From the dropdown menu, click on System Settings
Step 4: Click on the Project Settings
Step 5: Find the Labels & Categories section
Step 6: Click on Global task labels
Step 7: Find the global label you wish to edit
Step 8: Click on the three dots (...) next to the label’s name
Step 9: From the dropdown menu, click on Edit
Step 10: Edit the global label by changing its name or color
Step 11: Click Save

Note: Only users with the Owner role can edit or delete global labels from the System Settings.

How to Delete Global Labels?

Step 1: Log in to your ActiveCollab account
Step 2: Click on your profile picture or initials in the upper-right corner of the screen
Step 3: From the dropdown menu, click on System Settings
Step 4: Click on the Project Settings
Step 5: Find Labels & Categories section
Step 6: Click on Global task labels
Step 7: Find the global label you wish to delete
Step 8: Click on the three dots (...) next to the label’s name
Step 9: From the dropdown menu, click on Delete
Step 10: Click Delete to confirm deletion

Note: The label will be removed from the label list and the labeled tasks.

Project Labels

Project labels are used for projects and can be edited in the System Settings. Please note that you can select only one project label per project.

How to Create Project Labels?

There are two ways to create Project Labels.

Directly from the Projects page

Step 1: Log in to your ActiveCollab account
Step 2: On the Projects page, click on +Label button in the right corner next to the three dots (...)
Step 3: Enter the name of the project label
Step 4: Click on +Add New

Through the System Settings

Step 1: Log in to your ActiveCollab account
Step 2: Click on your profile picture or initials in the upper-right corner of the screen
Step 3: From the dropdown menu, click on System Settings
Step 4: Click on the Project Settings
Step 5: Find the Labels & Categories section
Step 6: Click on Project Labels
Step 7: Scroll down until you find the Add Project Label button
Step 8: Enter a name and select a desired color
Step 9: Click on Add

How to Edit/Rename a Project Label?

Step 1: Log in to your ActiveCollab account
Step 2: Click on your profile picture or initials in the upper-right corner of the screen
Step 3: From the dropdown menu, click on System Settings
Step 4: Click on the Project Settings
Step 5: Find the Labels & Categories section
Step 6: Click on Project Labels
Step 7: Click on the three dots (...) next to the name of a project label you wish to edit
Step 8: In the dropdown menu, click Edit
Step 9: Type in a new name for your project label
Step 10: Click Save

How to Change the Color of a Project Label?

Step 1: Log in to your ActiveCollab account
Step 2: Click on your profile picture or initials in the upper-right corner of the screen
Step 3: From the dropdown menu, click on System Settings
Step 4: Click on the Project Settings
Step 5: Find the Labels & Categories section
Step 6: Click on Project Labels
Step 7: Click on the three dots (...) next to the name of a project label you wish to edit
Step 8: In the dropdown menu, click Edit
Step 9: Click on the color button
Step 10: Select a desired color from the dropdown menu
Step 11: Click Save

How to Delete a Project Label?

Step 1: Log in to your ActiveCollab account
Step 2: Click on your profile picture or initials in the upper-right corner of the screen
Step 3: From the dropdown menu, click on System Settings
Step 4: Click on the Project Settings
Step 5: Find the Labels & Categories section
Step 6: Click on Project Labels
Step 7: Click on the three dots (...) next to the name of a project label you wish to delete
Step 8: Click Delete
Step 9: Confirm the deletion process by clicking on the Delete button