Ideas, insights, and inside looks at how modern teams collaborate, manage work, and scale smarter – with a dash of product updates and stories from the trenches
Hello, everyone! Welcome to ActiveCollab’s latest updates! In June, we worked on tracked time in Workload, user permissions, and mobile app Calendar.Now we’re here with new updates:Daily capacity overview for better daily capacity monitoring and managementAI-generated tasks and subtasks for faster ...
Recaps • • 2 min read
In 2025, the best capacity planning software and tools do more than juggle calendars. They help agencies predict workload, prevent burnout, and plan smarter. Whether you’re growing fast or just trying to keep things smooth, these 8 tools make scaling feel a lot less chaotic.
Productivity • • 8 min read
In a perfect world, your team would have unlimited time and resources to take on every exciting project that comes your way.In reality? You’re juggling shifting priorities, last-minute changes, scope creep, and sick days—all while trying to keep projects moving.That’s where smart planning makes ...
Product • • 2 min read
Capacity planning looks at how much work your team can handle. Resource planning looks at who is doing what. Both are essential for agencies trying to hit deadlines without burning out their people, or overpromising to clients.
Growth • • 9 min read
Hello, everyone! Welcome to ActiveCollab’s latest updates! In May, we worked on Time Dashboard, QuickBooks integration, Workload, Cost Summary Report, and Calendar event filtering.This time, we’re bringing you several updates that will help you organize your time, workload, and expenses more efficiently ...
Recaps • • 2 min read
Excel might be the old reliable, but in 2025, project management needs more than rows and formulas. Modern tools bring automation, collaboration, and real-time insights Excel just can’t match. If your agency’s scaling, it’s time to upgrade from spreadsheets to smart workflows.
Growth • • 9 min read
The project monitoring and control phase is where you keep plans on track and surprises in check. It’s all about tracking progress, managing risks, and making real-time tweaks. Done right, it turns your project from “hope it works” to “nailed it.”
Project Management • • 7 min read
A good project management tool does more than track tasks; it keeps your whole agency on the same page. From cutting down chaos to boosting accountability, here are 11 reasons it’s the smartest move you’ll make for your team, your clients, and your sanity.
Growth • • 7 min read
Planning poker turns project estimation into a team sport, with fewer arguments and more alignment. It’s a simple card-based method that helps your team agree on effort without the bias or boredom of traditional meetings. A win-win for accuracy and morale. But how to actually do it?
Project Management • • 7 min read
Burnup and burndown charts both track progress, but they speak different languages. Burndown shows what’s left to do, burnup highlights what’s been achieved. If you're managing agency workflows, knowing when to use which can turn chaos into clarity.
Project Management • • 7 min read
Synchronous vs. asynchronous communication isn’t a battle. It’s a balancing act. Sync is great for quick decisions and building team bonds. Async gives space for deep work and clear thinking. For agencies juggling deadlines and clients, using both smartly is the real power move.
Team Collaboration • • 8 min read
Hello, everyone! Welcome to ActiveCollab’s latest updates! In March, we worked on ActiveCollab 8 Rollout, Time Reports, Client Invoices, and Recurring Events in Calendar.During April and May, we worked on things that were more time-consuming, so we’re making this blog post two months’ worth of ...
Recaps • • 3 min read