9 Best ERP Systems & Software For Agencies in 2025

Choosing an ERP system that is going to be the right for your organization can be an overwhelming endeavor. Why? Well, because there are so many factors you need to consider.

There is the price, the features your potential ERP of choice has, as well as the ease with which you can implement it. Do you choose an on-premise ERP for your agency or a cloud solution?

You get the idea. Plus, with so many ERP systems out there, we are firm believers that there is such a thing as too much choice. So where do you go from here?

We’ve got you covered. Because our focus are agencies, we will be looking at cloud-based ERPs for the most part, since 41% of organizations have adopted that particular type, and because they don’t require a large degree of technical expertise to integrate and run.

Keep on reading to find out more.

1. ActiveCollab

ActiveCollab is a Swiss army knife when it comes to productivity and time management, not only because it excels as a productivity and resource planning software for SME agencies and teams, but because its powerful set of features puts it among the most affordable, user-friendly, and efficient ERP systems out there.

If your agency needs tools to manage its finances, plan its resources, create a project budget, send out invoices, generate reports, and track all of your billable and non-billable hours, ActiveCollab does all of that without forcing you to go over your budget.

Key Features

Project Management:

ActiveCollab provides you with complete control over your work and projects. If you are looking for a platform that will enable you to manage not just multiple clients and projects, but also your internal processes, ActiveCollab is your one-stop shop for all that.

You easily create custom workflows, organize your tasks into lists, and assign them to different teams or individual members, so that you have a complete overview of who is in charge of which tasks, what’s the status of those tasks, and when they need to be done.

Time Tracking

One of the core features of ActiveCollab is its time-tracking functionality with an integrated Stopwatch. Accurate time tracking benefits your agency in several ways. You get to:

Invoicing

With ActiveCollab, you can easily create invoices using the time you have tracked or enter a manual amount after discussing it with your client. In addition to that, you can set up automatic reminders for your clients when they are overdue, as well as set up recurring invoices.

Reporting

If you are running an agency that has multiple projects going on at the same time, it is crucial to stay updated about all tasks and deadlines. ActiveCollab provides you with a comprehensive, visual overview of your projects.

It only takes a few clicks for you to find out how many hours your team has worked on a particular project, how much your projects cost, and how much they are earning, all thanks to the reporting capabilities of the platform.

Pros: With such a diverse set of features and functionalities, ActiveCollab can manage all the needs of small agency teams. And despite how powerful ActiveCollab is, it’s still extremely easy to use.

And in terms of price, it’s perfect for agencies, because it’s much more affordable than its competitors, without skimping on the features.

Cons: The only major downside of ActiveCollab as an ERP is that it lacks CRM functionalities, which might put off some potential users.

Pricing

Check out our pricing page to find the plan that suits you most or sign up for a 14-day free trial, or book a demo.

2. Oracle NetSuite ERP

NetSuite ERP is mostly aimed at agencies and small businesses that are looking to consolidate their financial data first and foremost and make it more visible, which actually makes it ideal for accounting agencies and teams.

It also comes with plenty of pre-built items, such as role-based dashboards, KPIs, and dashboards which can be tailored to fit a variety of industries. If you are looking for a comprehensive solution to overlook the finances of multiple business units and subsidiaries, NetSuite ERP is the tool for the job.

Key Features

Pros: Thanks to its powerful financial management features, NetSuite is ideally suited for accounting teams, as well as agencies whose main goal is to find a solution with which they can get a comprehensive view and insights into their finances.

If you are looking to streamline your billing process, automate invoicing, and improve the overall business performance of your agency, NetSuite has plenty to offer.

Cons: NetSuite ERP is a hugely complex platform, with somewhat of an intimidating user interface, and there is a steep learning curve to it, which makes it less than ideal for small agencies that can’t set aside time and resources in order to implement it properly.

The best option then is to hire consultants, but that adds to the overall price of NetSuite, which can put it out of reach for smaller teams.

Pricing

NetSuite has a variety of pricing models, including both the permanent license and the subscription model. The price also depends on a number of factors, such as the deployment, business size, and the complexity of integration.

3. Microsoft Dynamics 365

If your agency has very specific business needs and you prioritize integrations above all else, then Microsoft Dynamics 365 should be at the top of your list. The same goes if you are using products that are a part of Microsoft’s exosystem.

In other words, Microsoft Dynamics 365 ERP comes with out-of-the-box integration and connection to Excel, Outlook, Sharepoint, OneNote, Powerpoint, and Teams, just to name a few. If pre-built integrations aren’t enough for your agency, Dynamics 365 also offers an open API that allows you to build your own custom ones.

Key Features

Pros: One of the best selling points of Dynamics 365 is that it is backed by Microsoft’s cloud and support team, so you can expect world-class customer service and very little downtime.

This ERP comes with multiple product modules which, along with open API, allow for an extensive degree of customization. This enables you to dial in just the right settings and arrive at a flexible solution that is tailored to your exact business needs.

Cons: What makes Dynamics 365 so powerful is ultimately what makes it a less-than-ideal option for small agencies. The sheer number of tools and modules requires you to invest a lot of your time, resources, and money in order to make them fit your specific requirements.

Also, some of the modules don’t always work with one another smoothly. So, while this specific ERP is very robust and powerful, the sheer complexity of the platform can be overwhelming.

Pricing:

As in the case of NetSuite, the price of the Microsoft Dynamics 365 ERP depends on your specific case, including the selected plan and package, your industry, as well as the size of your agency.

4. Acumatica

Acumatica is one of the most interesting ERP platforms on this list, mainly because of the industries in which it is used. For instance, it is equally accepted by agencies and growing SMBs, as well as industries that revolve around complex operations, such as manufacturing, construction, wholesale and distribution, and eCommerce.

Also, it is very suitable for businesses that offer professional services that need a solution that can do project management, billing, and time management at the same time. As for agencies, they use Acumatica to automate their invoicing, keep track of their billable hours, and manage their finances.

Key Features

Pros: The thing that stands out about Acumatica, apart from its very robust adaptability to almost any industry, is its resource-based pricing, which means you won’t charged per user each month, but stuff like data storage and number of transactions.

This means growing businesses can scale their efforts and add more users without having to pay for each one. And as mentioned above, the comprehensive financial management features cover just about every aspect of agency finances, from billing to budgeting.

Cons: First, there is a lack of transparency when it comes to pricing, but that seems to be the case with most ERP platforms. While Acumatica gives you the power to customize it and add modules that fit your business needs, it does so at somewhat a hefty price, even though it doesn’t charge on a per-user basis.

Also, while Acumatica does come with a reporting feature, its basic version is fairly limited, which means you will need to make additional investments in order to get the insights that you need.

Pricing

Pricing depends on three main factors: the number of integrated apps, projected resource consumption, and license type, but not the number of users. While it’s nice that you get to cherry-pick what you’ll pay for, it would be better if you had a rough idea about the pricing without having to fill out the form on their website.

5. Bitrix24

Bitrix24 ERP platform is very well-suited for marketing agencies and sales teams whose main goal is to provide timely delivery of their projects and tasks. As such, Bitrix24 is equipped with features for project management, communication, and collaboration.

It also provides you with a visual overview of your team’s work through Gantt charts. As for the sales team, this ERP system caters to their needs with CRM functionalities.

Key Features

Pros: The thing that stands out the most is the free version of Bitrix24, which provides 5GB of storage and support for an unlimited number of users, with access to Bitrix24’s basic features. Paid packages also come with a website builder, which can come in handy.

Thanks to its customizable design, you can change the way Bitrix24 looks and have it reflect your own brand. It’s not exactly whitelabeling, but it’s a step in that direction.

Cons: The basic version is as basic as they come, so you will have very few features at your disposal, which means no CRM analytics, no task customization, and no customer service. And if you opt for one of their paid plans, getting an answer from customer support can be very complicated.

User interface and usability are just OK, and in order to get all the tools and features that you need for your agency or sales team, you will need to shell out more money. This puts Bitrix24 out of the price range that small agency teams can afford.

Pricing

Free package with unlimited users and very limited functionality, paid monthly plans range from $61 to $249. The on-premise version of this ERP costs between $3,590 and $24,990, depending on the size of your business.

6. Odoo

If you are looking for an extremely high level of customization from your ERP of choice, you may want to give Odoo a shot. Odoo ERP is an open-source ERP platform that comes with a full suite of integrated apps that include CRM, accounting, billing, sales, as well as production.

If you have people on your team who are technically savvy, you will be able to get a lot out of Odoo through your own modifications. Basically, you can get it to fit any kind of business requirements your agency might have.

Key Features

Pros: Thanks to its modular structure, Odoo makes it easy for you to customize the platform and integrate hundreds of different business applications. The open-source model also allows for agencies and teams of all sizes to reach a very high level of customization.

User experience and user interface are also among Odoo’s strongest points, even when it comes to users who are new to this ERP platform.

Cons: Getting all the features and applications to fit your specific business requirements is a challenge, because it requires you to have team members who have a high level of technical expertise, which might not always be the case with smaller agencies.

Odoo ERP’s performance can also slow down when dealing with a large number of data and integrations.

Pricing

The free plan supports one app only and an unlimited number of users. The standard monthly plan costs €14.90 with all apps, while the Enterprise plan costs €22.40, including all apps, external API, and multi-company support.

7. Epicor

Epicor is a powerful ERP solution for a wide variety of industries, including consulting, marketing agencies, distribution, and retail, among others. Its versatility is also reflected in the number of platforms and modules it offers, all with the goal of catering to your specific industry.

Key Features

Pros: In addition to its versatility and ability to fit a a number of different sectors, another thing that stands out about Epicor is that it can act as a powerful database, with plenty of options for customization.

Cons: Despite its versatility, Epicor is probably better suited for industries like manufacturing, supply chain management and distribution, rather than agencies and consultancies.

Even though it offers a large number of modulus for customization, finding the right one can be a challenging and costly process. Smaller agencies might not be ready to spend that kind of money.

Pricing

Epicor’s pricing is not transparent, and you will need to get in touch with them via their website in order to find out more information about their plans.

8. ERPNext

ERPNext is another open-source ERP on our list that caters to agencies that need to manage projects, perform CRM, and consolidate their finances. It comes with customizable workflows and modular architecture enabling it to fit the needs of most industries.

However, what sets it apart is the ease with which you can integrate it. In fact, you can integrate it yourself, as it doesn’t require technical expertise. It comes in two versions: a cloud-based EPR and an on-premise ERP.

Pros: The most obvious benefit of ERPNext is that its on-premise version is free. You get a complete set of tools to manage your projects, finances, and customers, which makes it one of the top choices for agencies and small teams that are on a tight budget.

Your agency can also benefit from the active and supportive community, easy-to-use interface, and very simple and streamlined reporting feature. Last but not least, the extensive list of integrations includes PayPal, Stripe, Shopify, WooCommerce, Salesforce, Google Suite, and Slack.

Cons: While ERPNext doesn’t require a great deal of technical skill for implementation, you will need a developer, or at least someone who has a developer background in order to maintain the code after each update.

The community is active, but there is no user support, and the documentation is lacking. Also, surprisingly, ERPNext doesn’t integrate with its banking software.

Pricing

Free for the on-premise version of the system, and $5 per month for the Small Business plan. The Enterprise plan will set you back $200.

9. Scoro

Scoro is one of the most well-known project management tools for agencies, but thanks to the addition of features for CRM, accounting, and financial management, it can also double as an ERP for smaller organizations.

Scoro also has a reporting feature that can provide you with real-time reports not just on your lists, but also on your company’s resources, employees, and projects.

Key Features

Pros: Scoro is packed with features, and can be made to suit diverse agency needs across several industries. It can help you with CRM, workflow optimization, resource planning, time tracking, invoicing, and business intelligence.

It can also introduce a level of automation into your organization, enabling your team to focus on tasks and activities that actually affect your bottom line.

Cons: Although it has tools for financial management, they are not as advanced as some of the features sported by some other platforms on this list, which means you may miss out on some of the more complex insights.

Also, even the cheapest paid plan is quite pricey, which means Scoro is not an ideal option for small agencies and consultancies.

Pricing

Prices start at $26 per user for the Essential monthly plan, $37 for the Standard plan, and $63 for the Pro plan. There is also the Ultimate plan whose cost is formed based on the specific needs of your business.

Conclusion – Put ActiveCollab ERP Behind the Wheel of Your Agency

So, we have taken a closer look at some of the best and most popular ERP solutions that are currently available on the market. Each platform comes with its own set of advantages and limitations, and it’s up to you to decide which system fits the needs of your agency or organization best.

Since we are talking about ERP systems and software that can fit the needs of agencies, ActiveCollab stands out as the most effective solution. Not only does it come with all the features for productivity, communication, time tracking, and project management, but also has invoicing and reporting capabilities.

ActiveCollab has everything agencies need in order to consolidate their data and tools, and all of that at a much lower price point than its competitors.

Reach out to us and sign up for our 14-day free trial, or book a demo. Our experts will show you everything ActiveCollab can do and demonstrate why it’s the only ERP system your agency will ever need!