It appears that these days, time is a hot commodity. However, since we all get the same 24 hours, why do some people achieve so much more than others? Well, the answer lies in excellent time management.
Organization and planning are crucial aspects of effective time management. It means you plan your day in such a manner that you finish all your work-related tasks on time and with less effort. Through time management, individuals learn to allocate their time to the right activity, assign specific time slots to tasks according to their importance, and make the best use of time, considering this commodity is always limited.
Why is time management important?
The importance of time management reflects the fact that individuals learn to take control of their time, which further enhances their ability to focus. With increased focus comes better efficiency because you don't lose track of time.
Whether you rely on the power of list-making or you discover new time-chunking techniques, time management skills will improve your ability to make better decisions. When we are running out of time and have to make a decision, we tend to make reckless choices without considering every option.
Time management boosts your confidence! Once you start meeting your deadlines and managing your time properly, you will feel a sense of accomplishment and confidence in your abilities. Finishing your daily tasks on time is a huge motivator, and it can drive you to improve your skills further and take on new work opportunities.
Now, let's see how does time management help. When you understand the basic concept of time management, you will get motivated and stop wasting your time while pursuing your goals. You will have complete control of your workflow, prioritize your tasks, and have a better idea of everything you need to finish and how long each task should take.
The basic idea behind time management is to get more done in less time, which leads to less friction and problems. You won't feel stressed over the piled-up work and have more time for your loved ones.
Eventually, when you master time management skills, you become a more reliable employee who always submits his work ahead of schedule. This will make you more valuable as a worker and help you expand your professional career while discovering new opportunities.
What are the objectives of time management?
It is crucial to plan your day ahead. Make a list of tasks and write down the most important activities that need to be done in one single day. Keep in mind that pressing tasks should come on top, followed by those that don't require your immediate attention. Finish pending tasks one by one, within the designated time frame.
If you don't have goals set in place, don't expect to progress much. Time management heavily relies on objectives. However, you must ensure that they are achievable and realistic.
Try to establish deadlines and strive hard to finish them ahead of schedule. Don't wait for your supervisor to remind you. To avoid making a poor assessment, ask yourself how much time you need to dedicate to a particular project and how many days.
Delegation of tasks
Know when to say "NO!" You don't have to be in charge of all responsibilities. Other team members should chip in as well. Also, you shouldn't accept tasks you can't accomplish or are too challenging. That's why the responsibilities and roles should be delegated among the employees per specialization and interest. For instance, a person who doesn't have the necessary skills to complete a particular task will require more time than someone who knows what they're doing.
Prioritizing of activities
Organize tasks according to their urgency and importance. To manage this, you need to know the difference between urgent and important work. Identify which tasks should be done within a day and which ones can wait. Prompt tasks should be completed first.
Matching the right time and right activity
Try to develop a habit of doing the right thing at the right time. When you are doing the right thing at the wrong time, it's practically useless. Don't waste your day on a task you can do in an hour or two. Make sure to separate your business and personal activities.
How to manage time wisely?
Track your time
The first step of the time management process is tracking time. You will know how much time you spend on particular tasks and how long future tasks of such nature will be, which further helps you manage your time wisely.
Create a to-do list
Having a to-do list is a great way to stay focused on organized. The list will help you complete everything on time and avoid being behind schedule.
Keep the morning for important tasks
In the morning we tend to have more energy than in the evening. Therefore, try to pencil in the most critical tasks for this time of the day.
Limit the use of social media
Social media sites are the biggest distraction these days, causing you to defer from proper time management. Even though social media networks such as Facebook, Instagram, and Twitter play a huge part in our social, work, and family life, they can interfere with our focus and performance.
Establish a healthy sleeping schedule
Sleep directly impacts the way we feel, think, and work. On the other hand, sleep deprivation leads to severe cognitive disorders. While many will tell you that the average person requires six hours of sleep, that's not entirely true. According to recent studies, scientists discovered that person needs at least eight hours to function. With that being said, make sure to have enough sleep so that you can concentrate the next day on your work.
Time management challenges
Feeling too overwhelmed is usually caused by two things, thinking that you have to do everything and assuming that more is better. Try to focus on a couple of things and complete them.
Being stuck in reactive mode: when you get stuck in reactive mode, it's quite tough to move forward. Set some time aside and work on projects you genuinely enjoy.
Not finishing what you started: going halfway through your project and stopping there is a huge waste of time.
Procrastinating: there are several reasons why we chose to procrastinate. But if you accept one project, make sure to complete it according to schedule.
Distractions: don't get distracted by the things that aren't important at the moment.
Lack of satisfaction: feeling satisfied after accomplishing what you set out to do has the same purpose as the oxygen to a runner.
Feeling too anxious: time management and stress are closely related. Too much pressure can set you back and diminish your performance at work.
Benefits of time management
Efficient time management ensures you complete your work in less time, allowing you to have more time to learn new opportunities, be with your family, and improve other aspects of your life.
In the end, we have to mention that the effects of good time management don't only impact our work environment, but also help us feel accomplished and satisfied with the results.
Team Time Management [Pros & Cons]
There are several reasons why time tracking is important. We'll focus on resource management, planning, and charging by the hour.
Time management allows you to achieve more, feel and become more productive, divide the time between your work and your personal life, and finally achieve the perfect balance. You will also learn how to prioritize and stay on top of your projects, even when you feel like there is no light at the end of the tunnel.
Time tracking is not just about one member of the team, but the team as a whole. It allows the team to plan their activities and evenly distribute the workload.