Outgoing email is used by ActiveCollab to send email notifications, invites, or daily recap emails. Setting up incoming email allows you to import replies to email notifications and any messages sent to a project email address.
Warning: Make sure you use a dedicated email address. All emails are deleted from the mail server once they're imported to ActiveCollab.
To set it up, you'll need to enter your server's SMTP and IMAP settings. Your system administrator or ISP should be provide you the information.
Port Numbers
Be sure to use the correct port numbers. Below are the default port values, depending on whether you use a secure connection or not:
Default port for SMTP:
- None - port 25
- SSL - port 465
- TLS - port 587
Default ports for IMAP:
- None - port 143
- SSL - port 993
- TLS - port 993
Using App Password Instead of OAuth
OAuth is not required to set up Gmail as your SMTP server. If your Gmail account has two-step verification enabled, you can generate an app-specific password and use that instead of your regular account password.
This method works perfectly with ActiveCollab and is easier to configure than OAuth.
To set it up:
- Enable 2-step verification on your Google account (if you haven’t already).
- Generate an app password to use with ActiveCollab.
- Use the generated password when setting up your Gmail SMTP in ActiveCollab instead of your regular Gmail password.
If you need a step-by-step guide for setting up SMTP with 2-step verification, this article can help.
