Track Project Costs
What roles can have internal hourly rates in ActiveCollab?
- Owner
- Member+
- Member
Who can set the internal rates for users in ActiveCollab?
- Owner
- Member+ (with the ability to work with invoices and estimates)
How to set internal rates for users in ActiveCollab?
- Step 1: Click on the People tab
- Step 2: Click on the desired user
- Step 3: Click on the “...” menu
- Step 4: Click on the “Rates and Capacity” option from the drop-down list
- Step 5: Under “Internal Hourly Rate” enter the desired rate.
- Step 6: Click on “Save”
Note: You can set the rate to 0 for interns or pro bono freelancers. Or you can leave it as is, empty, in which case it will remain marked as ''not set'.
How does the internal hourly rate apply to Project Profitability?
Example:If the Member Ashley Rogers has an internal rate set to $100 per hour and she has tracked 10 hours of Design work which is set to $300/h, your Project profitability will be:
- Income: 10 hours x $300 = $3000
- Cost: 10 hours x $100 = $1000
- Profitability (Income - Cost): $2000
The Internal Hourly Rate history is taken into account as well.
This means that if you had one hourly rate until a certain date, it will remain applicable to those time entries, while new ones will be calculated for future entries. Changes made in internal hourly rates will be visible the next day.
What happens when I change an internal hourly rate for a user?
Example:New rates will be applied and calculated for future entries.
How do I see the users Job Rate History?
- Step 1: Click on the People tab
- Step 2: Click on the desired user
- Step 3: Click on his available hours, next to his user role, in the upper left corner.
- Step 4: Click on "Rates History"
How can I use the Track Project Cost feature?
Note: This feature is only available with the GetPaid Bundle.To activate the GetPaid bundle, please do the following:
- Step 1: Click on your Profile Icon
- Step 2: Click on your Billing page,
- Step 3: Choose Manage Bundles,
- Step 4: Click Activate and follow the steps for your Order Summary. Afterwards you may finalize the payment.
How can I see the Project Budget progress?
- Step 1: Click on the desired Project.
- Step 2: Click on the circle in the upper left corner, next to the project name.
- Step 3: You can now see how much of the projects budget is being used under "Target Budget"