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Using Mention To Keep Everyone Informed

Mentions in ActiveCollab allow you to notify team members directly by tagging them in comments, tasks, discussions, and notes description.

ActiveCollab supports multiple ways to @mention people.

How To Mention a Person in a Comment?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Go to the task, discussion, or note where you want to mention someone
  • Step 3: In the comment field, type @ followed by the person’s name (@name)
  • Step 4: A dropdown list will appear - click the person you want to mention
  • Step 5: Type your message
  • Step 6: Click Add Comment

How To Mention a Person in a Description?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Open a task, discussion, or note where you want to add a description
  • Step 3: Click Edit in the top-right corner
  • Step 4: In the description box, type @ followed by the person’s name (@name)
  • Step 5: A dropdown list will appear - click the person you want to mention
  • Step 6: Type your message
  • Step 7: Click Save

Note: If the user you wish to mention is currently unavailable, the indicator Unavailable will be placed next to the user’s name. When a mention is made through the edit form on the task description, the person in that case does not receive a notification.

How To Mention an Entire Team in a Comment?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Go to the task, discussion, or note where you want to mention someone
  • Step 3: In the comment field, type @ followed by the team’s name (@team’s name)
  • Step 4: The parentheses will show how many team members are invited to the project, and the hover will list them
  • Step 5: Type your message
  • Step 6: Click Add Comment

How To Mention an Entire Team in a Description?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Open a task, discussion, or note where you want to add a description
  • Step 3: Click Edit in the top-right corner
  • Step 4: In the description box, type @ followed by the team’s name (@team’s name)
  • Step 5: The parentheses will show how many team members are invited to the project, and the hover will list them
  • Step 6: Type your message
  • Step 7: Click Save

How To Mention All Subscribers in a Comment?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Go to the task, discussion, or note where you want to mention someone
  • Step 3: In the comment field, type @ followed by Task/Discussion/Note or @Here
  • Step 4: All subscribers in that task, discussion, or note will be notified
  • Step 5: Type your message
  • Step 6: Click Add Comment

How To Mention All Subscribers in a Description?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Open a task, discussion, or note where you want to add a description
  • Step 3: Click Edit in the top-right corner
  • Step 4: In the description box, type @ followed by Task/Discussion/Note or @Here
  • Step 5: All subscribers in that task, discussion or note will be notified
  • Step 6: Type your message
  • Step 7: Click Save

How To Mention Everyone Invited to the Project in a Comment?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Go to the task, discussion, or note where you want to mention someone
  • Step 3: In the comment field, type @ followed by Project or @Everyone
  • Step 4: From the drop down menu, click on @Project or @Everyone
  • Step 5: Type your message
  • Step 6: Click Add Comment

How To Mention Everyone Invited to the Project in a Description?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Open a task, discussion, or note where you want to add a description
  • Step 3: Click Edit in the top-right corner
  • Step 4: In the description box, type @ followed by Project or @Everyone
  • Step 5: From the drop down menu, click on @Project or @Everyone
  • Step 6: Type your message
  • Step 7: Click Save

How To Mention a Project Leader in a Comment?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Go to the task, discussion, or note where you want to mention someone
  • Step 3: In the comment field, type @ followed by Leader
  • Step 4: From the drop-down menu, click on @Leader
  • Step 5: Type your message
  • Step 6: Click Add Comment

How To Mention a Project Leader in a Description?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Open a task, discussion, or note where you want to add a description
  • Step 3: Click Edit in the top-right corner
  • Step 4: In the description box, type @ followed by Leader
  • Step 5: From the drop-down menu, click on @Leader
  • Step 6: Type your message
  • Step 7: Click Save

How To Mention an Assignee in a Comment?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Go to the task, discussion, or note where you want to mention someone
  • Step 3: In the comment field, type @ followed by Assignee
  • Step 4: From the drop-down menu, click on @Assignee
  • Step 5: Type your message
  • Step 6: Click Add Comment

    How To Mention an Assignee in a Description?

  • Step 1: Open a desired project from the Projects page
  • Step 2: Open a task, discussion, or note where you want to add a description
  • Step 3: Click Edit in the top-right corner
  • Step 4: In the description box, type @ followed by Assignee
  • Step 5: From the drop down menu, click on @Assignee
  • Step 6: Type your message
  • Step 7: Click Save

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