Multiple Task Views

There are two ways of organizing activities and tasks: randomly stacking them up and sensibly sorting them. The former is alright when there aren't many elements involved, and you can find what you need instantly. The more responsibilities you keep in an unsorted pile, the harder it is to locate what you're searching for and ensure it's not overlooked.

ActiveCollab helps you organize your tasks easily and effortlessly in such a way that doesn’t take up too much time or overburdens the project manager and the team. Busy work around work is something everyone should avoid. Especially teams that need to focus on making a product and delivering it to clients.

to-do list, gantt chart and waterfall task views

How to Organize a Project?


Organizing a project means putting a group of tasks in order. Project Managers are well-aware of all the obstacles that can get in the way. ActiveCollab allows you to overcome the hurdles that come in the way of organizing a team, and it helps you to manage deadlines, teams, and budgets better.

ActiveCollab is a project management software that offers customized and adapted support to any project management methodology. It provides a framework for everyone involved in the project and introduces a structure to help everyone on the team stay on top of the tasks.

ActiveCollab is a user-friendly project management tool. Use it with your team and clients to better manage your projects and have complete control over your work.

waterfall timeline view

Timeline View for Waterfall

Waterfall project management is used for projects divided into distinct stages that move step by step toward the ultimate release to consumers.

The timeline view in ActiveCollab
provides a better overview of your tasks in the project, especially for those using Waterfall. It lets you schedule and connect the tasks with dependencies in just two clicks.

You can easily move tasks around when scheduling changes occur, and automatic rescheduling will take care of the rest.

Waterfall Project Management

agile pm

UI Adapted to Agile Teams

Agile is the best when it comes to responding to changes. The three customizable views in ActiveCollab let you adapt and make changes quickly.

You can easily switch the assignee on a task, adjust the budget, or set the time estimate, in a clear overview of your choice.

Careful planning and the ability to adapt to changes is the key to success for Agile teams. ActiveCollab, with its multiple task views, is flexible and adaptable to fast-paced work environments.

Agile Project Management

scrum pm

Scrum & ActiveCollab

Scrum teams are small, agile, and effective. Scrum is easier when you have a project management tool such as ActiveCollab.

Your team will have a customizable view of the project, and they can choose from three different task views.

Some people like to cross items off their list, some work best when they can see their task’s progress, and others need visual representation on a timeline. In ActiveCollab, each user can choose which view they will use, without affecting how other users see the project.

Scrum Project Management

kanban pm

Clean Overview in Kanban

ActiveCollab’s Column view is perfect if you use Kanban as your go-to project management method. It will allow you to move assignments through task lists using the drag-and-drop method.

The completed task column is automatically populated, and all the events are updated in real-time.

The column view is perfect for complex projects as it gives a neat overview and lets you add new tasks in a few clicks. With a glance at the project, you will have a complete overview of the team's progress which will help the team and the clients to always stay in the loop.

Kanban Methodology

From theory to practice

What does it all look like in practice? ActiveCollab in practice offers three ways to view your projects, and each can accommodate more than one methodology.

List view

list view

The simplest way to break down an important goal or a large project is to create a list of actionable items, a.k.a. the project management to-do list. The List view is perfect for that purpose. Any methodology can be applied here, except Waterfall because it's exclusively tied to a Gantt chart. Kanban is usually implemented in the Column view, but there's no reason not to use the List view, too, as you can create task lists "To-do", "In progress", and "Done", then move tasks between them as they develop. Also, specific assignments can be highlighted as "High priority" and used as milestones.

Pros: A clear overview of all tasks, due dates, assignees, and labels; easy filtering.

Cons: Inability to see dependencies between tasks; tasks must be filtered by due date to assess their urgency; not all task lists are visible on one screen if they contain many tasks.

Column view

kanban view

When more task lists need to be visible at all times, the Column view might be more suitable. The Kanban project management methodology is based on this view and can be successfully implemented in all industries. Here's your Kanban digest: three columns, To do, In progress, Done. Each column contains tasks sorted by their priority. Depending on their urgency and current status changes, the tasks move within those columns or between them. If you're in the software business, two more columns might be necessary: Backlog and Testing. Naturally, each company is different, and the beauty of this method of arranging assignments is how it can adapt to every business.

Pros: Viewing all task lists at once; drag-and-dropping tasks around quickly.

Cons: Inability to see dependencies between tasks; tasks must be filtered by due date to assess their urgency.

Timeline view


The Timeline view is modeled after the Gantt chart , designed around 1910. It displays activities on a calendar-like board, their duration, and their connection to other activities while highlighting the current day and its assignments. In ActiveCollab, you can move the tasks, change their start and due date, and create dependencies between them.

Waterfall is the methodology that relies on Gantt charts the most. It takes its name after the shape project phases cascading one into the next form. Waterfall and Gantt charts are usually used in engineering, software development, and construction, but they can also be helpful in event management or e-commerce.
This view is best for projects composed of various consequential phases, giving a visual project timeline. If you're dealing with recurring tasks that aren't dependent on one another, the List or Column view could prove to be better suited.

Pros: Viewing dependencies between tasks; overview of current assignments and those imminently due.

Cons: Rarely does a project have all its tasks' start and due dates defined; inability to view all the tasks at once.

How does it all work in ActiveCollab?

It's very straightforward. Create as many projects as you like, fill them up with tasks grouped in task lists, and choose the way you view them. The best part: what you choose doesn't affect the way others see the same project. This means that at the same time, a project is viewed in the Column, Timeline, or List view by different people, without affecting one another.

Extra tip: if your business relies heavily on files, you can go through them in individual projects' "Files" tab. All the files ever attached through comments or within tasks will be listed there chronologically. And we mean - all types of files.

Videos, images, documents, Google Sheets, Dropbox files, the whole lot. You won't have to thoroughly search the tasks and waste precious time finding exactly what you need.

That's not all. If you'd like to view your or your team's tasks on a calendar, you can! The Calendar lets you select one or more projects. This way, you'll be able to visualize your assignments on a monthly calendar.

If you need to monitor your teams' tasks, check out Workload, a project management timeline tool. You can filter individuals or entire teams and get an overview of what they're up to, week by week.

Real-life feedback from our customers

"We now create client buckets, and inside each are columns that organize each project's status in various phases. We have an "Ideas" column, "Working," "Active," "Client Review," "In Production," and a few more as we need. This has helped us move amongst clients and projects fluidly while keeping team members up-to-date."

Audrey Hunt

Audrey Hunt

Brand Designer
White Space

"Nowadays, working by iterations and validating work is essential (at least in the software development industry). ActiveCollab has facilitated this methodology as it allows creating task lists to know if the tasks are in CYCLE, DOING, or DONE."


Borja Gramage

Organizational development

Many different teams have discovered ActiveCollab positive sides. Read it all in customer stories