QuickBooks Add-On

Enabling the add-on will send all new invoices from Active Collab to your QuickBooks Online account for further processing. After sending an invoice to QuickBooks, you won't be able to edit it in Active Collab anymore.

Also, all invoices made before connecting to QuickBooks, as well as the entire Estimates section will become unavailable. However, they won't be removed and will reappear if you disconnect QuickBooks.

Connecting to QuickBooks #

1

Open Add-Ons and click Configure next to QuickBooks.

2

Click Connect to QB.

3

Sign in and click Authorize.

Connecting Self-Hosted Active Collab

Before you can connect, you'll have to provide the OAuth Consumer Key and OAuth Consumer Secret. To get those, open a developer account, create a new app, deploy it, and copy its keys to Active Collab. You'll also have to choose the company you're connecting to.

Creating an Invoice #

When creating a new invoice in Active Collab, you'll be able to choose a client from the list of companies from QuickBooks.

You can then select the desired projects, which time and expense entries to include, and how to group them.

To create the invoice, click Proceed creating invoice in QuickBooks.

The newly created invoice will be sent to QuickBooks and show up under the selected client. There you can finish creating the invoice and send it.

How It Works #

You'll be able to manage invoices only in QuickBooks - but the changes there will be reflected in Active Collab as well:

  • Editing an invoice in QuickBooks will update the amount in Active Collab.
  • Sending will mark the invoice as sent.
  • Paying will mark the invoice as paid.
  • Voiding will mark the invoice as canceled.
  • Deleting will delete the invoice in Active Collab as well.

Disconnecting QuickBooks #

When you disconnect, all the invoices you sent to QuickBooks will become unavailable in Active Collab (but they'll stay in QuickBooks).

They'll reappear in Active Collab if you connect QuickBooks again.