Stopwatch

Stopwatch

The Stopwatch is an efficient way to track the time you and your team members spend working on tasks.

Who can use the Stopwatch feature?

• Owner,
• Member+,
• Member.

Those with Client and Client+ roles can see the total tracked time but are not able to use the Stopwatch.

How to enable the Stopwatch?

• Step 1: Click on your Profile Icon.
• Step 2: Click on System Settings.
• Step 3: Click on Time and Expense Settings
• Step 4: Enable Budget and Time Tracking under Budget and Time Tracking by setting the slider to On.
• Step 5: Enable the Task Estimates under Time Estimates by setting the slider to On.

Note: This is only available for the Owner role.

How to enable the rounding options for the Stopwatch?

• Step 1: Click on your Profile Icon.
• Step 2: Click on System Settings.
• Step 3: Click on Time and Expense Settings
• Step 4: Enable the Rounding up options under Stopwatch Settings to your preference.
• Step 5: Enter the desired amount.

Note: This is only available for the Owner role.

Note: This will set the smallest value that can be logged. This is only available for the Owner role.

How to enable time tracking in a Project?

• Step 1: Click on the desired Project.
• Step 2: Click on the “...” menu.
• Step 3: Click on the “Edit” option from the drop down menu.
• Step 4: Click on “Enable budget, time and expense tracking”
• Step 5: Click on “Update Project”.

How to set the minimal entry for the Stopwatch?

• Step 1: Click on your Profile Icon.
• Step 2: Click on System Settings.
• Step 3: Click on Time and Expense Settings
• Step 4: Under “Stopwatch Settings” find the “Minimal Entry” and enter your preferred amount.
• Note: This will set the smallest value that can be logged. This is only available for the Owner role.

How to Run the Stopwatch from a Task?

• Step 1: Click on the desired Project.
• Step 2: Click on the desired task where you wish to track the time.
• Step 3: Click on the “Play” icon under Time Tracking on the right side of your task.

Note: You can't track time on multiple tasks at the same time.

How to Run the Stopwatch for a Project?

• Step 1: On the Project Dashboard, click on the “...” next to the desired Project.
• Step 2: Click on “Start Stopwatch” from the drop-down menu.

How to Run the Stopwatch from outside the Project?

• Step 1: Click on the Stopwatch Icon in the upper right corner.
• Step 2: Click on the “Play” icon.
• Step 3: Click on the “What are you working on” field.
• Step 4: Select the Project you are working on.
• Step 5: Select to track the time directly on the project or on a specific task.

How to Pause tracking time from the Stopwatch?

• Step 1: You need to have an active Stopwatch running.
• Step 2: Click on the red time in your upper right corner.
• Step 3: Click on the Pause icon next to the red time.

How to upload my time tracked from the Stopwatch?

• Step 1: You need to have an active Stopwatch running.
• Step 2: Click on the red time in your upper right corner.
• Step 3: Click on the upload icon next to the time tracked.
• Step 4: You can now edit the:
• Time amount,
• Job type,
• The Billable/Non-Billable status,
• Date of time entry
• Add the description for the time entry.
• Step 5: Once you are done click on “Add Time Record”

How to cancel my time tracked from the Stopwatch?

• Step 1: You need to have an active Stopwatch running.
• Step 2: Click on the red time in your upper right corner.
• Step 3: Click on the “X” icon next to the tracked time.
• Step 4: Click on “ Discard” to confirm your choice.

How to see all of my tracked time from the Stopwatch?

• Step 1: Click on the Stopwatch Icon in the upper right corner.
• Step 2: Click on the “My Time” icon.

How to see my active Stopwatch?

• Step 1: You need to have an active Stopwatch running.
• Step 2: Click on the red time in your upper right corner.
• Step 3: The red running time is your active Stopwatch.

How to Set Time Tracking Limits?

• Step 1: Click on your Profile Icon in the upper right corner.
• Step 2: Click on System Settings.
• Step 3: Click on Time and Expense Tracking.
• Step 4: Under Time Tracking Limits set the desired Limit Logging Period. This sets how far in the past users can add time records.
• Step 5: You can click on the field and type the desired number of days.
• Step 6: Under Limit Editing Period you can set the editing period for time entries.
• Step 7: Return to your ActiveCollab dashboard and the changes will be saved automatically.

Why Can’t I add Time for a Day in the Past?

This is most likely related to the Time Tracking limits set in the System Settings under Time and Expense Tracking - Limit Logging Period. Any Owner role on your account can access these settings and change them to allow for a greater scope of time tracking periods.