Advantages and Disadvantages of Agile Project Management [Checklist]

Today, Agile is such a buzzword that even teams outside software development try to incorporate it into their workflow. But Agile is not for everyone.

For example, a marketing agency can never implement Agile, because clients don't want to pay for a half-finished marketing campaign and iterate. There are revisions, but their number is clearly specified in the contract. Plus, there's no such thing as "working increments" - you either have the deliverables, or you don't.

Agile isn't the right approach for every software project, either. If you don't have access to customers, can't iterate, or if you have a complex organizational structure, it's very difficult to adhere to Agile principles.

Agile works best when:

You can't estimate the time you'll need and don't know the full scope of requirements
You don't know whether there's a need on the market for your software
You can't map out the business needs, so the design needs to emerge through trial and error
You have unlimited access to your customer who's ready for extensive involvement
You can afford to iterate and don't need to deliver fully functional software at once
Neither you nor your client has a complex bureaucracy that delays decision-making
Clients don't have a fixed budget/schedule
You need to capture the market before there's any competition
Your customers don't have trouble updating their software (or don't even notice it, e.g., they use a web app)

As you can see, Agile is more suited for small-to-medium size organizations than it is for corporations. The reason is simple: the fewer people there are, the easier it is to make a decision and respond to change. Also, Agile is more suited for product companies over consultancies.

Agile is also great for startups, where "fail fast" is the dominant mantra. Venture capitalists encourage startups to try crazy ideas and let the market do the work. Most of the ideas will fail, and those few that succeed will change the world.

Advantages of Agile Project Management

You can deploy software quicker, so your customer can get value sooner rather than later
You waste fewer resources because you always work on up-to-date tasks
You can better adapt to change and respond faster
Faster turnaround times
You can detect and fix issues and defects faster
You spend less time on bureaucracy and busywork
There's a big community of Agile practitioners with whom you can share knowledge
You can get immediate feedback (which also improves team morale)
Developers can improve their skills based on QA feedback
You don't have to worry about premature optimization
You can experiment and test ideas because its costs are low

Disadvantages of Agile Project Management

Agile has substantial advantages, and it's important to know the disadvantages, limitations, and risks it brings.

Documentation tends to get sidetracked, which makes it harder for new members to get up to speed
It's more difficult to measure progress than it is in Waterfall because progress happens across several cycles
Agile demands more time and energy from everyone because developers and customers must constantly interact with each other
When developers run out of work, they can't work on a different project since they'll be needed soon
Projects can become ever-lasting because there's no clear end
Scope creep and experience rot
Clients who work on a specified budget or schedule can't know how much the project will actually cost, which makes for a very complicated sales cycle ("Until iteration ends," is not something clients like to hear)
The product lacks overall design, both from a UX and architecture point of view, which leads to problems the more you work on the product
Teams can get sidetracked into delivering new functionalities at the expense of technical debt, which increases the amount of unplanned work
Features that are too big to fit into one or even several cycles are avoided because they don't fit in nicely into the philosophy
You need a long-term vision for the product and actively work on communicating it
Products lack cohesion, and the user journey is fragmented because the design is fragmented. The more time passes, the more disjointed the software ends up becoming
Short cycles don't leave enough time for the design thinking process, so designers have to redevelop the experience over and over due to negative feedback
Check here for some more Scrum sprint planning anti-patterns and product backlog and refinement anti-patterns

Download Free Materials

Fundamentals of Agile Project Management

Learn the fundamentals of agile project management so you can develop software and manage your team more efficiently.

Workers in tech don’t usually feel like they have the ability to focus on craft — especially when it comes to visual design. When you're constantly iterating, constantly pushing new versions out, you can’t invest time in seemingly unnecessary details that will be lost in tomorrow’s update. - Jessica Hische