All Features in One Place

Active Collab has everything you need to collaborate, manage projects, track time, and invoice billable time. Whatever your job may be, we got you covered.

Project Tasks Discussions Files Notes My Work Activity Calendar People Invoices Estimates Time & Expenses Trash Reports Personalization Add-Ons Other

Projects

  • Have a brief project description next to each project.

    Project Info

    Have a brief project description next to each project.

  • Find the right project by filtering and sorting the project list.

    Project Filters

    Find the right project by filtering and sorting the project list.

  • Keep your most important projects at the top so they're always at hand.

    Starred Projects

    Keep your most important projects at the top so they're always at hand.

  • Save time by creating reusable projects.

    Project Templates

    Save time by creating reusable projects.

  • Have as many projects as you need.

    Unlimited Projects

    Have as many projects as you need.

  • Import your existing projects from Trello and Basecamp.

    Project Importers

    Import your existing projects from Trello and Basecamp.

  • Completed projects are kept aside so they don't interfere with current projects.

    Completed Projects

    Completed projects are kept aside so they don't interfere with current projects.

  • Label projects to indicate their stage.

    Project Label

    Label projects to indicate their stage.

  • Categorize projects to stay organized.

    Project Category

    Categorize projects to stay organized.

  • Choose on which projects you want to track time and expenses.

    Project Time and Expenses

    Choose on which projects you want to track time and expenses.

  • Set a budget and track how much of it you've spent.

    Project Budget vs Costs

    Set a budget and track how much of it you've spent.

  • See how many tasks you've completed and how many you have left.

    Project Progress

    See how many tasks you've completed and how many you have left.

Tasks

  • Organize tasks into task lists that fit your workflow.

    Task Lists

    Organize tasks into task lists that fit your workflow.

  • Break down a task into multiple subtasks and assign a different person to each one.

    Subtasks

    Break down a task into multiple subtasks and assign a different person to each one.

  • If a subtask proves too complex, you can always convert it to a task.

    Convert Subtasks to Tasks

    If a subtask proves too complex, you can always convert it to a task.

  • Keep a task name short and sweet and put everything in the description.

    Task Description

    Keep a task name short and sweet and put everything in the description.

  • Assign your team member to a task so they know what to work on.

    Assignee

    Assign your team member to a task so they know what to work on.

  • Save time by editing multiple tasks at once.

    Batch Edit

    Save time by editing multiple tasks at once.

  • Find tasks easier by filtering them by due date, assignee, or a label.

    Filters

    Find tasks easier by filtering them by due date, assignee, or a label.

  • Drag-and-drop tasks and task lists to rearrange their order.

    Custom Sorting

    Drag-and-drop tasks and task lists to rearrange their order.

  • Create same tasks automatically at regular time intervals.

    Recurring Tasks

    Create same tasks automatically at regular time intervals.

  • Attach files to a task.

    Attachments

    Attach files to a task.

  • Quickly download all the attached files from a task.

    Download All Attachments

    Quickly download all the attached files from a task.

  • Set when a task starts and when it's due.

    Start and Due Dates

    Set when a task starts and when it's due.

  • Track time for each task so you know how much time you've spent on it.

    Time Tracking

    Track time for each task so you know how much time you've spent on it.

  • Track expenses for each task so you know how much money you've spent on it.

    Expenses Tracking

    Track expenses for each task so you know how much money you've spent on it.

  • Estimate how much time you'll need to complete the task.

    Time Estimate

    Estimate how much time you'll need to complete the task.

  • Highlight important tasks so they get the attention the deserve.

    Task Priority

    Highlight important tasks so they get the attention the deserve.

  • Use List View to get a comprehensive overview of all the tasks.

    List View

    Use List View to get a comprehensive overview of all the tasks.

  • Switch to Column View to move tasks like cards on a Kanban board.

    Column View

    Switch to Column View to move tasks like cards on a Kanban board.

  • Switch to Timeline View to see how tasks interact a Gantt-like timeline.

    Timeline View

    Switch to Timeline View to see how tasks interact a Gantt-like timeline.

  • Create an identical task from an existing one.

    Duplicate

    Create an identical task from an existing one.

  • Move a task between projects.

    Move to Project

    Move a task between projects.

  • See who and when accessed a certain task.

    Access Logs

    See who and when accessed a certain task.

  • Subscribe people to a task so they receive notifications whenever something happens.

    Subscribers

    Subscribe people to a task so they receive notifications whenever something happens.

  • Hide a task you don't want your clients to see.

    Hide from Clients

    Hide a task you don't want your clients to see.

  • Remind people about a task by email on a selected date.

    Reminders

    Remind people about a task by email on a selected date.

  • Use comments to discuss the task and collaborate with your team.

    Comments

    Use comments to discuss the task and collaborate with your team.

  • Mention others in a comment to get their attention.

    Mentions

    Mention others in a comment to get their attention.

  • See everything that happened on a task and when.

    History of Changes

    See everything that happened on a task and when.

  • Complete tasks so they don't interfere with your work.

    Completed Tasks

    Complete tasks so they don't interfere with your work.

  • Choose whether you wish to display the task ID or not.

    Hidable Task ID

    Choose whether you wish to display the task ID or not.

  • Choose how you'd like to call the task list where uncategorized tasks go.

    Default Task List Name

    Choose how you'd like to call the task list where uncategorized tasks go.

  • Create a task from your inbox by sending an email to project's address.

    Mail to Task

    Create a task from your inbox by sending an email to project's address.

  • Leave a comment from your inbox by replying to a task's notification email.

    Mail to Comment

    Leave a comment from your inbox by replying to a task's notification email.

Discussions

  • Start a discussion and get the conversation rolling using comments.

    Comments

    Start a discussion and get the conversation rolling using comments.

  • See at a glance all the new and unread discussions.

    Recently Active Discussions

    See at a glance all the new and unread discussions.

  • Attach files to a discussion.

    Attachments

    Attach files to a discussion.

  • Style text to make scanning and reading easier.

    Rich Text Editor

    Style text to make scanning and reading easier.

  • Subscribe people so they get a notification whenever there's a new comment.

    Subscribers

    Subscribe people so they get a notification whenever there's a new comment.

  • Create a task from the discussion and keep all the conversation.

    Convert to Task

    Create a task from the discussion and keep all the conversation.

  • Move or copy a discussion between projects.

    Move / Copy to Project

    Move or copy a discussion between projects.

  • Hide a discussion so clients can't see it.

    Hide from Clients

    Hide a discussion so clients can't see it.

  • See everything that happened to a discussion and when.

    History of Changes

    See everything that happened to a discussion and when.

Files

  • Drag-and-drop a file from your computer to upload it.

    Drag-and-Drop Upload

    Drag-and-drop a file from your computer to upload it.

  • Get a list overview of all the files.

    List View

    Get a list overview of all the files.

  • Get a larger preview of each file.

    Thumb view

    Get a larger preview of each file.

  • Download files from Active Collab.

    Download Files

    Download files from Active Collab.

  • Hide files you don't want clients to see.

    Hide from Clients

    Hide files you don't want clients to see.

  • View office, video, audio, and text files directly

    File Preview

    View office, video, audio, and text files directly in Active Collab without having to download them.

  • Drag-and-drop multiple files to quickly upload them all at once.

    Upload Multiple Files

    Drag-and-drop multiple files to quickly upload them all at once.

  • Attach files from Dropbox and Google Drive just like regular files.

    Dropbox and Google Drive

    Attach files from Dropbox and Google Drive just like regular files.

Notes

  • Keep project-related info neatly organized in notes.

    Note

    Keep project-related info neatly organized in notes.

  • Organize notes into collection.

    Collections

    Organize notes into collection.

  • Leave comments on a note to discuss it.

    Comments

    Leave comments on a note to discuss it.

  • See all the changes made to a note and access earlier versions.

    Versions

    See all the changes made to a note and access earlier versions.

  • Hide notes you don't want clients to see.

    Hide from Clients

    Hide notes you don't want clients to see.

  • Subscribe people to a note so they get notifications when there's an activity.

    Subscribers

    Subscribe people to a note so they get notifications when there's an activity.

  • See what happened to the note since its creation.

    History of Changes

    See what happened to the note since its creation.

  • Move and copy notes between projects.

    Move / Copy to Project

    Move and copy notes between projects.

My Work

  • All your notifications are in one place so you can easily track updates.

    Updates

    All your notifications are in one place so you can easily track updates.

  • Mark all updates as read in one click.

    Mark All as Read

    Mark all updates as read in one click.

  • All the tasks you're assigned to in one place so you know what to work on.

    My Tasks

    All the tasks you're assigned to in one place so you know what to work on.

  • All the time records you logged in one place.

    My Time

    All the time records you logged in one place.

  • Everything you did in Active Collab in one place.

    My Activity

    Everything you did in Active Collab in one place.

  • Add tasks and time records without having to go to the project first.

    Add Tasks and Log Time

    Add tasks and time records without having to go to the project first.

Activity

  • Get an overview of everything that happened in Active Collab.

    Global Activity

    Get an overview of everything that happened in Active Collab.

  • Catch up with everything that happened on projects the day before.

    Next / Previous Day

    Catch up with everything that happened on projects the day before.

  • See exactly what happened in your Active Collab on a particular date.

    Pick a Day From Calendar

    See exactly what happened in your Active Collab on a particular date.

Calendar

  • Create custom calendars to keep events separate from projects.

    Custom Calendar

    Create custom calendars to keep events separate from projects.

  • Add an event to a calendar to note down meetings or other important dates.

    Events

    Add an event to a calendar to note down meetings or other important dates.

  • Share a calendar with your team members and clients.

    Share Calendar

    Share a calendar with your team members and clients.

  • Export to Google Calendar, OS X Calendar, or Outlook, using iCalendar feeds.

    iCal Export Feed

    Export to Google Calendar, OS X Calendar, Outlook, or any application that supports iCalendar feeds.

  • Import project task and task list dates into your favorite calendar app so you can see what is coming up.

    iCal Feed for Projects

    Import project task and task list dates into your favorite calendar app so you can see what is coming up.

  • Choose the color you want to display different calendars in.

    Color Coding

    Choose the color you want to display different calendars in.

  • Automatically create events that repeat each month, week, or some other time interval.

    Recurring Events

    Automatically create events that repeat each month, week, or some other time interval.

  • Add a note to an event so you don't forget important stuff.

    Event Note

    Add a note to an event so you don't forget important stuff.

  • All your project tasks and tasks lists appear in the Calendar so you know what's coming next.

    Projects in Calendar

    All your project tasks and tasks lists appear in the Calendar so you know what's coming next.

  • Choose which projects you wish to display in the Calendar.

    Project Filters

    Choose which projects you wish to display in the Calendar.

  • Display only the stuff you need, in one click.

    Display Preference

    Display only the stuff you need, in one click.

  • Directly edit a task from the Calendar.

    Task Edit

    Directly edit a task from the Calendar.

People

  • Assign different roles and control what other people can do in Active Collab.

    User Roles

    Assign different roles and control what other people can do in Active Collab.

  • Invite and collaborate with as many clients as you want.

    Unlimited Clients

    Invite and collaborate with as many clients as you want.

  • See a team member's all assigned tasks and their time logs.

    Member Overview

    See a team member's all assigned tasks and their time logs.

  • See who has access to your Active Collab, their email, and what they can do.

    People List

    See who has access to your Active Collab, their email, and what they can do.

  • Invite new team members and clients whenever you want.

    Invite People

    Invite new team members and clients whenever you want.

  • Replace a user so their tasks get reassigned to someone else.

    Replace User

    Replace a user so their tasks get reassigned to someone else.

  • Organize clients into different companies and bill them.

    Companies

    Organize clients into different companies and bill them.

  • Save contact details for each company and use it for invoicing.

    Company Contact Details

    Save contact details for each company and use it for invoicing.

  • Use different hourly rates, depending on who you work for.

    Custom Hourly Rates Per Company

    Use different hourly rates, depending on who you work for.

  • Access all the invoices you created for the company from their profile page.

    Company Invoices

    Access all the invoices you created for the company from their profile page.

  • Organize people into teams so you can invite and mention them faster.

    Teams

    Organize people into teams so you can invite and mention them faster.

  • Archive users who no longer use your Active Collab to keep their data and free member seats.

    Archive

    Archive users who no longer use your Active Collab to keep their data and free member seats.

  • Quickly add a person to a team.

    Add to Team

    Quickly add a person to a team.

  • Manage who can access what projects and what they can do.

    Manage People

    Manage who can access what projects and what they can do.

  • Manually invite a new user by sending them the invitation link.

    Invitation Link

    Manually invite a new user by sending them the invitation link.

  • See who accepted your invitation to Active Collab and logged-in.

    Invite Not Accepted Notification

    See who accepted your invitation to Active Collab and logged-in.

Invoices

  • Automatically send an invoice at regular time intervals.

    Recurring Invoices

    Automatically send an invoice at regular time intervals.

  • Access all your paid and canceled invoices whenever you need them.

    Paid & Canceled Invoices

    Access all your paid and canceled invoices whenever you need them.

  • Choose what view suits you the best.

    List / Thumb view

    Choose what view suits you the best.

  • Manage your invoices by checking their status and take action.

    Invoice Status

    Manage your invoices by checking their status and take action.

  • Set an automatic overdue reminder to gently remind the client to pay.

    Overdue Reminders

    Set an automatic overdue reminder to gently remind the client to pay.

  • Create an invoice and send the PDF to your client by email.

    Send by Email

    Create an invoice and send the PDF to your client by email.

  • Let your clients pay the invoices online with their credit card or PayPal.

    Online Payment

    Let your clients pay the invoices online with their credit card or PayPal.

  • Note how much of the invoice was paid.

    Mark Payment

    Note how much of the invoice was paid.

  • Get a PDF version of your invoices.

    Download PDF

    Get a PDF version of your invoices.

  • See who accessed an invoice and when.

    Access Logs

    See who accessed an invoice and when.

  • You can always cancel an invoice if you made a mistake.

    Cancel Invoice

    You can always cancel an invoice if you made a mistake.

  • You can always make adjustments to invoices before sending them.

    Edit Invoice

    You can always make adjustments to invoices before sending them.

  • Add a private comment to an invoice which only you can see.

    Private Comments

    Add a private comment to an invoice which only you can see.

  • Provide additional information regarding the invoice.

    Invoice Note

    Provide additional information regarding the invoice.

  • Create invoices with data from Active Collab and send it to QuickBooks for further processing.

    QuickBooks Integration

    Create invoices with data from Active Collab and send it to QuickBooks for further processing.

  • Create invoices with data from Active Collab and send it to Xero for further processing.

    Xero Integration

    Create invoices with data from Active Collab and send it to Xero for further processing.

  • Add a tax rate to each invoice item.

    Tax Rate Per Item

    Add a tax rate to each invoice item.

  • Add a second tax rate, if you need.

    Second Tax Rate

    Add a second tax rate, if you need.

  • Delight your clients with a discount.

    Discount

    Delight your clients with a discount.

  • Choose how you wish to group invoice items.

    Item Grouping

    Choose how you wish to group invoice items.

  • Reuse notes and items you use often.

    Note and Item Templates

    Reuse notes and items you use often.

  • Issue invoices to anyone in the world in their currency and language.

    Multiple Currencies and Languages

    Issue invoices to anyone in the world in their currency and language.

  • Set a due date to make sure you get paid.

    Due On

    Set a due date to make sure you get paid.

  • Control how you wish your invoices to look like.

    Invoice Designer

    Control how you wish your invoices to look like.

  • Choose the default currency for your invoices.

    Default Currency

    Choose the default currency for your invoices.

Estimates

  • Manage your estimates by their status.

    Status

    Manage your estimates by their status.

  • Duplicate an estimate if you need a similar one, and then edit it.

    Duplicate

    Duplicate an estimate if you need a similar one, and then edit it.

  • Create an invoice from an estimate and send it to get paid.

    Create an Invoice

    Create an invoice from an estimate and send it to get paid.

  • Use an estimate and its budget as a basis for a new project.

    Start a Project

    Use an estimate and its budget as a basis for a new project.

  • Get an estimate in the PDF format.

    Download PDF

    Get an estimate in the PDF format.

  • Access all your won and lost estimates whenever you need them.

    Won & Lost Estimates

    Access all your won and lost estimates whenever you need them.

  • Choose what view suits you the best.

    List / Thumb view

    Choose what view suits you the best.

  • See who accessed an estimate and when.

    Access Logs

    See who accessed an estimate and when.

  • Provide additional information regarding the estimate.

    Estimate Note

    Provide additional information regarding the estimate.

  • See everything that happened to an estimate and when.

    History of Changes

    See everything that happened to an estimate and when.

Time & Expenses Tracking

  • Define job types and hourly rates so you can make invoices based on tracked time.

    Job Types and Hourly Rates

    Define job types and hourly rates so you can make invoices based on tracked time.

  • Choose which time records are billable.

    Billable Time Records

    Choose which time records are billable.

  • Document each time record, detailing what was done.

    Descriptions

    Document each time record, detailing what was done.

  • Choose whether you wish to allow clients to see time records and expenses or not.

    Hide From Clients

    Choose whether you wish to allow clients to see time records and expenses or not.

  • Categorize expenses to stay organized.

    Expense Categories

    Categorize expenses to stay organized.

  • Track time using our desktop app, which acts as a stopwatch for your tasks.

    Timer App

    Track time using our desktop app, which acts as a stopwatch for your tasks.

  • Choose the minimum time entry for a time record.

    Minimum Time Entry

    Choose the minimum time entry for a time record.

  • Choose how to round time records.

    Rounding Interval

    Choose how to round time records.

  • Get a quick overview of all time records on a project.

    Timesheet

    Get a quick overview of all time records on a project.

Trash

  • You always have a second chance before deleting something forever.

    Restore / Delete

    You always have a second chance before deleting something forever.

  • Filter items to find the thing you're looking for.

    Filter

    Filter items to find the thing you're looking for.

  • Delete everything in trash in one click.

    Empty Trash

    Delete everything in trash in one click.

Reports

  • Find and filter all the invoices that meet certain criteria

    Invoices

    Find and filter all the invoices that meet certain criteria

  • Get an overview of all your payments.

    Payments

    Get an overview of all your payments.

  • Get an overview of all your uninvoiced billable time and expenses so you can invoice them.

    Uninvoiced

    Get an overview of all your uninvoiced billable time and expenses so you can invoice them.

  • Find and filter all the projects that meet certain criteria.

    Projects

    Find and filter all the projects that meet certain criteria.

  • Get a list of all the tasks that fill a certain criteria.

    Tasks

    Get a list of all the tasks that fill a certain criteria.

  • Sort column values in a report by clicking on the column name.

    Column Sort

    Sort column values in a report by clicking on the column name.

  • See all your projects on a Gantt-like timeline.

    Projects Timeline

    See all your projects on a Gantt-like timeline.

  • See how much work each team member has on a Gantt-like timeline.

    Team Timeline

    See how much work each team member has on a Gantt-like timeline.

  • See task distribution across team members.

    Workload

    See task distribution across team members.

  • Get an overview of all time records across projects.

    Time Tracking

    Get an overview of all time records across projects.

  • Find and filter all the time records that meet certain criteria.

    Advanced Time Report

    Find and filter all the time records that meet certain criteria.

  • Get an overview of all expenses across projects.

    Expense Tracking

    Get an overview of all expenses across projects.

  • See how well you plan projects and estimate time.

    Estimated vs Tracked Time

    See how well you plan projects and estimate time.

  • See how much money you've spent and where it went to.

    Project Budget vs Cost

    See how much money you've spent and where it went to.

  • Export each report's data in a CSV file for advanced data manipulation.

    CSV Export

    Export each report's data in a CSV file for advanced data manipulation.

  • Save reports you run often so you can always have the latest information in one click.

    Presets

    Save reports you run often so you can always have the latest information in one click.

Personalization

  • Use Active Collab in Czech, Dutch, English, French, German, Italian, Polish, Portuguese, Russian, Serbian, Spanish, Swedish, or Turkish.

    Default Language

    Use Active Collab in Czech, Dutch, English, French, German, Italian, Polish, Portuguese, Russian, Serbian, Spanish, Swedish, or Turkish.

  • Upload your photo and use it as your avatar.

    Profile Photo

    Upload your photo and use it as your avatar.

  • Active Collab will automatically recognize and use your time zone.

    Auto-detect Time Zone

    Active Collab will automatically recognize and use your time zone.

  • Control how much email you want to receive from Active Collab.

    Email Notification Settings

    Control how much email you want to receive from Active Collab.

  • Get a personalized email each morning, which contains everything you need to know that day.

    Daily Report Emails

    Get a personalized email each morning, which contains everything you need to know that day.

  • Personalize Active Collab with beautiful photos from Unspash.com.

    Sidebar Background

    Personalize Active Collab with beautiful photos from Unspash.com.

  • Get exactly where you want every time you log in.

    Default Home Screen

    Get exactly where you want every time you log in.

  • Choose the date format you're most comfortable with.

    Date Format

    Choose the date format you're most comfortable with.

  • Choose the time format you're most comfortable with.

    Time Format

    Choose the time format you're most comfortable with.

  • Choose what's the first day of the week in your country.

    First Day of the Week

    Choose what's the first day of the week in your country.

Other

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